A Billing Statement under Swiss law is a crucial commercial document used to request payment for goods or services while ensuring compliance with Swiss regulatory requirements. This document type must adhere to the Swiss Code of Obligations (OR/CO) and Federal Act on Value Added Tax, incorporating specific elements such as VAT numbers, detailed company information, and precise itemization. The Billing Statement serves multiple purposes: it acts as a formal payment request, provides tax documentation, and forms part of the mandatory business records required by Swiss authorities. It is essential for both domestic and international transactions involving Swiss entities, requiring careful attention to format and content to ensure legal validity and tax compliance.
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1. Company Information Header: Billing company's full legal name, address, registration number, and VAT number
2. Customer Information: Full name and address of the customer being billed
3. Invoice Details: Invoice number, date of issue, and any reference numbers
4. Service/Product Description: Clear itemization of products or services being billed
5. Quantity and Unit Pricing: Number of units and price per unit for each item
6. Subtotal Calculation: Sum of all items before tax and other adjustments
7. VAT Details: VAT rate applied and total VAT amount
8. Total Amount Due: Final payable amount including all taxes and adjustments
9. Payment Terms: Due date and accepted payment methods
10. Payment Instructions: Bank account details or other payment information
1. Discount Information: Details of any applicable discounts or special pricing conditions
2. Installment Terms: Include when payment is to be made in installments
3. Service Period: For recurring services, specify the period covered by the bill
4. Purchase Order Reference: When billing is related to a specific purchase order
5. Special Notes: Any special conditions or important information specific to this bill
6. Contact Information: Specific contact person or department for billing queries
7. Late Payment Terms: Information about late payment fees and consequences
1. Detailed Time Sheet: For time-based services, breakdown of hours and activities
2. Item Breakdown: Detailed list of individual items for complex orders
3. Rate Card: Reference of standard rates applied to the billing
4. Discount Calculation: Detailed calculation of applied discounts
5. Tax Calculation: Detailed breakdown of tax calculations for multiple rates or jurisdictions
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