The Manual Invoice is a essential business document used in Swiss commercial transactions to request payment for goods or services. It must comply with Swiss federal regulations, particularly the Swiss Code of Obligations and VAT legislation, which mandate specific content requirements and format guidelines. This document type is crucial for maintaining accurate financial records, ensuring tax compliance, and facilitating proper business accounting. Manual Invoices are typically used when automated billing systems are not available or when special customization is needed. They must include all legally required elements such as VAT information, payment terms, and company details, while being adaptable to various business contexts and sectors within the Swiss market.
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1. Invoice Header: Company details including legal name, address, and VAT number
2. Customer Information: Recipient's full details including name, address, and any reference numbers
3. Invoice Details: Invoice number, date, and any reference numbers (e.g., PO number)
4. Description of Goods/Services: Itemized list of products or services with clear descriptions
5. Pricing Details: Unit prices, quantities, subtotals, and total amount
6. VAT Information: VAT rate, amount, and breakdown if multiple rates apply
7. Payment Information: Bank details, payment terms, and due date
8. Legal Notices: Required legal statements and payment terms under Swiss law
1. Delivery Information: Include when goods are physically shipped, showing delivery address and shipping terms
2. Discount Information: Include when special discounts or promotional rates are applied
3. Project Reference: Include for project-based billing with specific project codes or references
4. Contact Information: Include when specific contact person or department should be referenced for queries
5. Payment Slip: Include when using Swiss QR-bill or other standardized payment forms
1. Detailed Breakdown: Itemized list of goods/services when too extensive for main invoice
2. Time Sheet: For service-based invoices where time tracking details are required
3. Payment Terms and Conditions: Detailed payment terms and conditions when these exceed standard invoice space
4. Supporting Documentation: Any required supporting documents such as delivery notes or work completion certificates
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