The Data Processing Notice is a mandatory document required under UAE's Federal Decree-Law No. 45/2021 for organizations processing personal data in the UAE. This notice must be provided to data subjects before or at the time of collecting their personal data, explaining how their information will be handled, processed, and protected. The document reflects the UAE's commitment to aligning with international data protection standards while maintaining specific local requirements. It should be used whenever an organization collects personal data from individuals in the UAE, whether through digital platforms, physical locations, or other means. The notice must be clear, transparent, and easily accessible, covering all essential aspects of data processing activities including purpose, legal basis, data subject rights, and security measures. Regular updates may be required to reflect changes in processing activities or regulatory requirements.
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1. Identity and Contact Details: Information about the data controller, including official name, registration details, and contact information
2. Purpose of Processing: Clear explanation of why personal data is being collected and processed, including the legal basis for processing
3. Categories of Personal Data: Detailed list of types of personal data being collected and processed
4. Data Subject Rights: Explanation of rights under UAE law including access, correction, deletion, and objection rights
5. Data Retention Period: Information about how long data will be stored and criteria used to determine retention periods
6. Security Measures: Overview of technical and organizational measures to protect personal data
7. Recipients of Data: Information about who will receive or have access to the personal data
8. Automated Decision Making: Information about any automated decision-making processes, including profiling
9. Complaint Procedures: Process for filing complaints and contact details for the relevant supervisory authority
1. International Transfers: Required when personal data is transferred outside the UAE, detailing transfer mechanisms and safeguards
2. Specific Industry Requirements: Additional disclosures required for specific sectors (e.g., healthcare, financial services)
3. Children's Data: Required when processing personal data of children, including parental consent mechanisms
4. Cookies and Tracking: Required for online services using cookies or similar tracking technologies
5. Marketing Communications: Required when personal data will be used for direct marketing purposes
6. DIFC/ADGM Compliance: Required when processing activities fall under DIFC or ADGM jurisdiction
1. Schedule 1: Categories of Personal Data: Detailed breakdown of all personal data categories collected and processed
2. Schedule 2: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
3. Schedule 3: Third Party Recipients: List of third parties who receive personal data and purposes of sharing
4. Schedule 4: Data Retention Schedule: Detailed retention periods for different categories of personal data
5. Appendix A: Cookie Policy: Detailed information about cookies and similar technologies used (if applicable)
6. Appendix B: Contact Forms: Templates for data subject rights requests and complaints
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