The Job Transfer Letter is a crucial document used in the United Arab Emirates when an employee moves to a different position or department within the same organization. It serves as an official record of the transfer and any associated changes in employment terms, ensuring compliance with UAE Labor Law (Federal Decree-Law No. 33 of 2021). This document is typically used during internal promotions, lateral moves, or organizational restructuring, and should clearly outline the new role, responsibilities, reporting structure, and any modifications to compensation or benefits. The letter forms part of the employee's official employment record and must be maintained in accordance with UAE labor regulations. It's particularly important in cases where the transfer involves changes in working conditions, location, or remuneration package.
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1. Letter Header: Company letterhead, date, reference number, and employee details
2. Subject Line: Clear indication that this is a Job Transfer Letter
3. Opening Statement: Reference to previous discussions and confirmation of the transfer decision
4. Current Position Details: Summary of current role, department, and location
5. New Position Details: Details of new role, department, reporting line, and location
6. Effective Date: Clear statement of when the transfer takes effect
7. Terms and Conditions: Confirmation of which terms remain unchanged and any modifications to existing terms
8. Acceptance and Acknowledgment: Space for employee signature and date to confirm acceptance of the transfer
9. Closing: Standard closing, with authorized signatory's name, title, and signature
1. Relocation Terms: Include when transfer involves changing work location or emirate
2. Probation Period: Include if a new probation period applies to the new role
3. Training Requirements: Include if the new position requires specific training or certifications
4. Transition Period: Include if there's a handover period or gradual transition to the new role
5. Benefits Adjustments: Include if there are changes to benefits package or allowances
6. Performance Objectives: Include if new role has specific performance targets or KPIs
7. Working Hours: Include if transfer involves changes to working patterns or shifts
1. Revised Compensation Structure: Detailed breakdown of any salary changes, allowances, and benefits
2. Job Description: Detailed description of the new role's responsibilities and requirements
3. Handover Schedule: Timeline and responsibilities for transitioning between roles
4. Organization Chart: Visual representation of new reporting relationships and department structure
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Oil and Gas
Real Estate and Construction
Healthcare
Technology and Telecommunications
Retail and Hospitality
Manufacturing
Education
Government and Public Sector
Professional Services
Transport and Logistics
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Employee Relations
Talent Management
Organizational Development
Compensation and Benefits
Personnel Management
Learning and Development
Relevant Roles
HR Manager
HR Director
Legal Counsel
Compliance Officer
Department Manager
Department Director
Section Head
Team Leader
Senior Manager
Vice President
Chief Operating Officer
Operations Manager
Project Manager
Regional Manager
Branch Manager
Division Head
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