A Job Transfer Letter is a crucial document used when an employee is being moved to a different position, department, or location within the same organization in Indonesia. This document is essential for compliance with Indonesian labor laws, particularly the Manpower Law (Law No. 13 of 2003) and related regulations. It should be used whenever there is a significant change in an employee's role, reporting structure, or work location, whether the transfer is lateral, promotional, or involves relocation. The letter typically includes detailed information about the new position, effective date, any changes in terms and conditions, and transition arrangements. It serves as an official record of the transfer agreement between the employer and employee, protecting both parties' interests and ensuring clear documentation of the employment relationship changes.
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1. Letter Header: Company letterhead, date, reference number, and employee's current details
2. Subject Line: Clear indication that this is a job transfer letter
3. Opening Statement: Reference to previous discussions and confirmation of the transfer decision
4. Current Position Details: Overview of employee's current role, department, and location
5. New Position Details: Specific information about the new role, including job title, department, and reporting structure
6. Transfer Location: Details of the new work location
7. Effective Date: Clear statement of when the transfer takes effect
8. Terms and Conditions: Confirmation of whether existing terms remain the same or outline of changes
9. Transition Period: Information about the handover process and transition timeline
10. Closing Statement: Instructions for accepting the transfer and contact person for queries
11. Signature Block: Space for authorized signatory and employee acknowledgment
1. Relocation Package: Details of any relocation assistance, applicable for transfers requiring significant geographical movement
2. Compensation Changes: Specific details about salary adjustments or new benefits, if applicable
3. Training Requirements: Information about any required training for the new position
4. Visa/Immigration Details: For international transfers, information about visa requirements and support
5. Family Support: Details of any family relocation support or schooling assistance, if applicable
6. Probation Period: If the transfer involves a probationary period in the new role
7. Special Arrangements: Any specific arrangements like flexible working hours or temporary accommodation
1. New Job Description: Detailed description of the new role, responsibilities, and expectations
2. Revised Benefits Schedule: If applicable, detailed breakdown of new compensation and benefits package
3. Relocation Policy: Company's standard relocation policy and benefits, if applicable
4. New Location Details: Information about the new work location, including office details and facilities
5. Handover Schedule: Detailed timeline for transition of responsibilities
6. Required Documents Checklist: List of documents needed for processing the transfer
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Human Resources
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Operations
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Compensation and Benefits
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Department Manager
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