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Formal Cancellation Letter
"I need a Formal Cancellation Letter in English under Austrian law to terminate our IT maintenance service contract with ABC Technologies GmbH, with the cancellation to take effect on March 31, 2025, including provisions for the return of all company hardware."
1. Sender Details: Full name, address, and any relevant reference numbers of the sending party
2. Date: Current date of the cancellation letter
3. Recipient Details: Full name and address of the recipient, including any relevant department or position
4. Contract Reference: Clear identification of the contract being cancelled, including contract number, date, and type
5. Cancellation Declaration: Explicit statement of cancellation (K眉ndigung) with clear and unambiguous wording
6. Legal Basis: Reference to relevant contract clause or legal provision allowing the cancellation
7. Effective Date: Specific date when the cancellation takes effect, considering notice periods
8. Signature Block: Space for signature, name, and title of the authorized person
1. Outstanding Obligations: Section addressing any remaining payments, services, or obligations to be settled
2. Return of Property: Instructions regarding return of any equipment, keys, documents, or other property
3. Account Details: Banking information for final payments or refunds if applicable
4. Confirmation Request: Request for written confirmation of receipt of the cancellation notice
5. Without Prejudice: Statement preserving legal rights in case of disputed cancellations
1. Copy of Original Contract: Attachment of the contract being cancelled for reference
2. Proof of Cause: If cancellation is for cause, documentation supporting the reason for cancellation
3. Power of Attorney: If letter is signed by a representative, documentation of authorization
4. Delivery Confirmation: Tracking number or certified mail receipt for important cancellations
5. Account Statement: Current statement of accounts if there are financial aspects to be settled
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Insurance
Banking & Financial Services
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Utilities
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Healthcare
Education
Information Technology
Manufacturing
Construction
Transportation & Logistics
Media & Entertainment
Legal
Human Resources
Procurement
Operations
Administration
Compliance
Risk Management
Contract Management
Customer Service
Office Administration
Legal Counsel
Contract Manager
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Human Resources Manager
Procurement Manager
Account Manager
Operations Director
Compliance Officer
Property Manager
Office Manager
Risk Manager
Department Head
Managing Director
Chief Executive Officer
Administrative Assistant
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