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Employee Data Privacy Notice Template for Belgium

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Key Requirements PROMPT example:

Employee Data Privacy Notice

"I need an Employee Data Privacy Notice for our Belgian technology startup that processes biometric data and uses extensive workplace monitoring systems, to be implemented by March 2025; it must include specific provisions for remote workers and international data transfers to our US office."

Document background
The Employee Data Privacy Notice is a crucial document required under both EU GDPR and Belgian data protection law to inform employees about how their personal data is processed in the employment context. It must be provided to all employees at the start of employment and when significant changes occur in data processing practices. The notice ensures transparency in workplace data processing and helps organizations meet their obligations under Article 13/14 GDPR and the Belgian Data Protection Act of 30 July 2018. It should address all aspects of employee data processing, from recruitment through to post-employment record keeping, and must be written in clear, plain language accessible to all employees.
Suggested Sections

1. Introduction: Overview of the notice's purpose and importance of data protection

2. Identity and Contact Details: Details of the data controller (employer) and Data Protection Officer if applicable

3. Categories of Personal Data: Comprehensive list of personal data types collected and processed about employees

4. Purposes of Processing: Detailed explanation of why the organization processes employee personal data

5. Legal Bases for Processing: Explanation of the legal grounds under GDPR for processing employee data

6. Data Retention: Information about how long different types of employee data are kept

7. Data Sharing and Recipients: Information about who has access to employee data and with whom it's shared

8. International Transfers: Information about any transfers of data outside the EEA and safeguards in place

9. Employee Rights: Detailed explanation of GDPR rights and how employees can exercise them

10. Security Measures: Overview of measures taken to protect employee data

11. Updates to the Notice: Information about how changes to the notice will be communicated

Optional Sections

1. Automated Decision Making: Required if the employer uses automated decision-making or profiling

2. Workplace Monitoring: Required if the employer uses CCTV, email monitoring, or other surveillance

3. Biometric Data Processing: Required if the employer uses fingerprint, facial recognition, or other biometric systems

4. Remote Working Data Processing: Required if the employer has remote working arrangements

5. Health Data Processing: Required if the employer processes health data beyond basic occupational health requirements

6. Vehicle Tracking: Required if the employer uses GPS or other tracking for company vehicles

7. Bring Your Own Device (BYOD): Required if the employer allows use of personal devices for work

8. Social Media Policy Integration: Required if the employer monitors or processes employee social media data

Suggested Schedules

1. Data Retention Schedule: Detailed table of retention periods for different categories of employee data

2. Data Processing Activities: Detailed list of specific processing activities and their purposes

3. Third Party Processors: List of main data processors and categories of data shared

4. Security Protocols: Detailed information about technical and organizational security measures

5. Subject Rights Request Procedure: Detailed procedure for handling employee data rights requests

6. Contact Information: Comprehensive contact details for data protection queries and complaints

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































Clauses






























Relevant Industries

Banking and Financial Services

Healthcare

Manufacturing

Technology

Retail

Professional Services

Education

Public Sector

Transportation and Logistics

Telecommunications

Construction

Energy and Utilities

Hospitality and Tourism

Media and Entertainment

Non-Profit Organizations

Pharmaceutical

Real Estate

Agriculture

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Information Security

Risk Management

Internal Audit

Employee Relations

Talent Management

Data Protection

Privacy Office

Personnel Administration

HR Operations

Corporate Governance

Relevant Roles

Human Resources Director

Privacy Officer

Data Protection Officer

HR Manager

Compliance Officer

Legal Counsel

Employment Lawyer

HR Business Partner

Recruitment Manager

Personnel Administrator

Chief Privacy Officer

Information Security Manager

HR Operations Manager

Employee Relations Manager

Chief Human Resources Officer

Talent Management Director

HR Compliance Specialist

Chief Legal Officer

Privacy Manager

HR Systems Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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