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Data Processing Notice

Data Processing Notice Template for Belgium

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Key Requirements PROMPT example:

Data Processing Notice

"I need a Data Processing Notice for my Belgian healthcare clinic opening in March 2025, which will process patient health data and share it with affiliated hospitals and insurance providers."

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Document background
The Data Processing Notice is a mandatory document required under Article 13 and 14 of the GDPR and Belgian data protection law for any organization processing personal data of individuals in Belgium. This document must be provided to data subjects at the time their personal data is collected or, if obtained indirectly, within a reasonable period thereafter. It needs to comprehensively explain how personal data is processed, the legal bases for processing, data subject rights, and complaint procedures. The notice must be written in clear, plain language and be easily accessible to data subjects. In the Belgian context, it should comply with both the GDPR and the Belgian Data Protection Act of 2018, including any specific national requirements for information provision. Organizations should review and update their Data Processing Notice regularly to reflect any changes in their processing activities or applicable laws.
Suggested Sections

1. Identity and Contact Details: Information about the data controller, including official name, registration details, and contact information

2. Types of Personal Data Processed: Detailed list of personal data categories collected and processed

3. Purposes of Processing: Clear explanation of why personal data is collected and how it will be used

4. Legal Basis for Processing: Explanation of the legal grounds under GDPR Article 6 for processing personal data

5. Recipients of Personal Data: Information about third parties who receive or have access to the personal data

6. Data Retention: How long personal data will be stored and criteria used to determine retention periods

7. Data Subject Rights: Explanation of individual rights under GDPR including access, rectification, erasure, and data portability

8. Complaint Procedures: How to file complaints and contact details for the Belgian Data Protection Authority

9. Updates to this Notice: Information about how changes to the notice will be communicated

Optional Sections

1. International Transfers: Include when personal data is transferred outside the EEA, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Required when automated decision-making or profiling is used, explaining logic and consequences

3. Specific Processing Activities: Include for special categories of data or unique processing operations

4. Cookie Information: Include for web-based services using cookies or similar technologies

5. Children's Privacy: Include when services might be accessed by or data collected from children

6. Employment-Related Processing: Include when notice is specifically for employees or job applicants

7. CCTV and Monitoring: Include when physical monitoring or surveillance systems are in use

Suggested Schedules

1. Data Categories List: Detailed breakdown of all personal data categories processed, including special categories

2. Third Party Recipients: List of specific third parties and categories of recipients who receive personal data

3. Technical and Organizational Measures: Details of security measures implemented to protect personal data

4. Cookie List: Detailed list of cookies used, their purposes, and duration (if applicable)

5. Processing Activities Register: Detailed overview of specific processing activities and their purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses




















Relevant Industries

Financial Services

Healthcare

Retail

Technology

Manufacturing

Education

Professional Services

Telecommunications

Public Sector

E-commerce

Insurance

Real Estate

Transportation

Hospitality

Energy

Relevant Teams

Legal

Compliance

Data Protection

Information Security

Human Resources

Information Technology

Risk Management

Operations

Customer Service

Privacy

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

Information Security Manager

HR Director

IT Manager

Risk Manager

Operations Director

Chief Privacy Officer

Chief Compliance Officer

General Counsel

Chief Information Security Officer

Chief Technology Officer

Customer Service Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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