The Employment Letter is a fundamental document in Belgian employment relationships, serving as the primary contract between an employer and employee. It is required whenever a new employee is hired or when an existing employee's terms of employment significantly change. The document must comply with Belgian employment law, including the Employment Contracts Act of 1978 and various collective bargaining agreements. The letter typically includes mandatory information such as job description, compensation, working hours, place of work, and notice periods, while also incorporating specific terms relevant to the position or industry. Under Belgian law, this document must be provided in writing before or at the start of employment, and both parties must retain signed copies. The Employment Letter forms the basis of the employment relationship and is often referenced throughout the duration of employment for clarity on agreed terms.
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1. Employer Details: Full legal name and address of the employing company
2. Employee Details: Full name and address of the employee
3. Job Position and Duties: Specific job title, role description, and main responsibilities
4. Start Date and Duration: Commencement date and whether the contract is fixed-term or indefinite
5. Work Location: Primary workplace address and any flexibility arrangements
6. Working Hours: Standard working hours, schedule, and any shift patterns
7. Compensation: Base salary, payment frequency, and method of payment
8. Benefits Package: Standard benefits including healthcare, meal vouchers, and other standard Belgian benefits
9. Holiday Entitlement: Annual leave allowance and public holidays
10. Notice Period: Required notice periods for termination as per Belgian law
11. Governing Law: Confirmation that the employment relationship is governed by Belgian law
1. Probationary Period: Include when a probationary period is required (note: limited use in Belgium since 2014)
2. Company Car: Include when a company car is part of the package
3. Bonus Scheme: Include when variable compensation or bonuses are offered
4. Non-Compete Clause: Include when restricting post-employment competition (subject to Belgian law restrictions)
5. Intellectual Property: Include for roles involving creation of IP or technical innovations
6. Remote Working: Include when regular remote work is permitted
7. International Travel: Include when the role requires regular international travel
8. Language Requirements: Include when specific language skills are required for the position
1. Job Description: Detailed description of roles, responsibilities, and reporting lines
2. Benefits Overview: Detailed breakdown of all benefits and their terms
3. Company Policies: Key workplace policies including IT, privacy, and conduct policies
4. Expense Policy: Rules and procedures for business expense reimbursement
5. Bonus Scheme Details: Full terms and conditions of any variable compensation
6. Car Policy: Terms and conditions of company car usage if applicable
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