The Employment Letter is a crucial document in New Zealand's employment framework, required under the Employment Relations Act 2000 to formalize the employment relationship. It serves as the primary document outlining the terms and conditions of employment, providing both parties with clarity regarding their rights and obligations. This document is typically used when making a formal job offer or confirming employment terms, and must include mandatory provisions required by New Zealand law. The Employment Letter should be provided to the employee before they commence work or as soon as practicable after employment begins. It forms the foundation of the employment relationship and should be retained throughout the duration of employment as a reference point for both parties.
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1. Employer Details: Full legal name and contact details of the employing organization
2. Employee Details: Full name and contact details of the employee
3. Position and Duties: Job title, reporting relationships, and key responsibilities
4. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time
5. Start Date: Commencement date and any probationary period details
6. Work Location: Primary place of work and any flexibility arrangements
7. Hours of Work: Standard working hours, days, and break entitlements
8. Compensation: Salary/wage rate, payment frequency, and method of payment
9. Leave Entitlements: Annual, sick, bereavement, and public holiday leave provisions
10. KiwiSaver: Information about KiwiSaver enrollment and contributions
11. Notice Period: Required notice periods for termination by either party
12. Confidentiality: Basic confidentiality obligations
13. Acceptance: Signature blocks for both parties to execute the letter
1. Bonus/Commission: Include when role includes variable compensation components
2. Vehicle Allowance: Include when providing company vehicle or vehicle allowance
3. Technology Provisions: Include when providing company devices or technology allowances
4. Flexible Working: Include when offering specific flexible working arrangements
5. Professional Development: Include when offering specific training or development opportunities
6. Health Insurance: Include when offering health insurance benefits
7. Restraint of Trade: Include for senior roles or when dealing with confidential information/client relationships
8. Relocation Assistance: Include when offering relocation support
1. Job Description: Detailed description of role responsibilities and requirements
2. Company Policies: List of key company policies that form part of employment terms
3. Benefits Summary: Detailed description of all benefits and entitlements
4. Bonus Scheme: Details of any applicable bonus or commission structure
5. IT Policies: Specific technology usage and security policies
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Transportation
Agriculture
Mining
Media and Entertainment
Non-Profit
Government
Telecommunications
Relevant Teams
Human Resources
Legal
Finance
Operations
Marketing
Sales
Information Technology
Customer Service
Research and Development
Production
Quality Assurance
Business Development
Administration
Executive Office
Design
Engineering
Relevant Roles
Chief Executive Officer
Managing Director
Operations Manager
Human Resources Manager
Financial Controller
Marketing Manager
Sales Representative
Administrative Assistant
Customer Service Representative
Project Manager
Software Developer
Account Manager
Research Analyst
Production Supervisor
Quality Assurance Specialist
Business Development Manager
Executive Assistant
Data Analyst
Product Manager
Graphic Designer
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