The Intent to Leave Letter is a fundamental document in Belgian employment relations, required whenever an employee decides to voluntarily terminate their employment contract. This formal document must comply with Belgian employment law, particularly the Employment Contracts Act and related regulations, which specify requirements for notice periods based on length of service and employee classification. The letter should clearly state the intention to resign, specify the notice period and last working day, and maintain a professional tone. While the basic requirements are universal, the notice period calculations can vary based on the employee's status, length of service, and any applicable collective bargaining agreements. The Intent to Leave Letter serves as legal proof of resignation and initiates the formal process of employment termination in Belgium.
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1. Personal Information and Date: Full name, position, employee ID (if applicable), company name, and current date
2. Recipient Details: Direct supervisor's or HR manager's name and title, company address
3. Subject Line: Clear indication that this is a resignation letter (e.g., 'Notice of Resignation')
4. Statement of Resignation: Clear and unambiguous statement of intention to leave the position
5. Last Working Day: Specific mention of the last working day, calculated according to Belgian notice period requirements
6. Notice Period Declaration: Explicit statement of the notice period being served, in compliance with Belgian law
7. Signature Block: Personal signature, printed name, and current position
1. Reason for Departure: Brief explanation of resignation reason - optional unless required by specific employment contract or collective agreement
2. Handover Commitment: Offer to assist with transition and knowledge transfer - recommended for maintaining good relationships
3. Expression of Gratitude: Thank you message for opportunities and experiences - recommended for maintaining positive references
4. Future Contact Details: Personal contact information for future correspondence - useful if expecting references or delayed payments
5. Request for References: Formal request for employment references - include if references will be needed for future employment
1. Handover Document List: Optional appendix listing key projects, responsibilities, and documents to be handed over
2. Current Projects Status: Optional appendix detailing status of ongoing projects and key contacts
3. Company Property List: Optional appendix listing company assets to be returned before departure
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