An Intent to Leave Letter is a crucial document in Indonesian employment relations, used when an employee decides to voluntarily terminate their employment relationship with their employer. This document must be drafted in accordance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and the Job Creation Law of 2020, which require proper notice periods and formal communication of resignation. The letter should be submitted to both the immediate supervisor and HR department, containing essential information such as the employee's details, current position, last working day, and handover commitments. It serves as official documentation of the resignation process and helps ensure a smooth transition while maintaining professional relationships. The document is particularly important in Indonesia's formal business culture, where proper documentation and adherence to hierarchical protocols are highly valued.
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1. Header Information: Personal details including full name, employee ID, current position, and department
2. Date: The date when the letter is written
3. Recipient Information: Supervisor's/Manager's name, title, and company name
4. Subject Line: Clear indication that this is a resignation letter (Intent to Leave)
5. Formal Declaration: Clear statement of intention to resign from the position
6. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with notice period requirements
7. Handover Commitment: Statement of willingness to ensure smooth transition of responsibilities
8. Closing: Professional closing statement with signature block
1. Reason for Departure: Brief explanation of resignation reason - include if maintaining good relationships or if required by company policy
2. Expression of Gratitude: Statement thanking the employer for opportunities - recommended for maintaining positive relationships
3. Future Contact Information: Personal contact details for future correspondence - include if desired to maintain professional network
4. Specific Project Status: Brief status update on ongoing projects - include if managing critical projects
5. Request for Reference: Polite request for a reference letter - include if seeking future employment references
1. Handover Document List: List of documents, files, and resources to be handed over - attach if managing significant responsibilities
2. Project Status Report: Detailed status of ongoing projects - attach if managing multiple or complex projects
3. Company Property List: List of company assets to be returned - attach if possessing significant company property
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