The New and Expectant Mothers Risk Assessment is a legally required document under Belgian law, implementing EU Directive 92/85/EEC and the Belgian Royal Decree of 2 May 1995 concerning the protection of maternity at work. This assessment must be conducted when an employee notifies their employer of pregnancy, recent childbirth, or breastfeeding status. It evaluates workplace risks specific to these conditions, covering physical, chemical, and biological hazards, as well as working patterns and conditions. The document serves as both a protective measure and a legal compliance tool, requiring regular reviews and updates throughout the pregnancy and return-to-work period. It forms part of the employer's general duty of care and specific obligations under Belgian workplace safety legislation to protect vulnerable workers.
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1. Assessment Information: Details of the assessment including date, assessor name, and review schedule
2. Employee Details: Information about the employee including name, department, role, and stage of pregnancy/maternity
3. Workplace Information: Details of the workplace, department, and general working conditions
4. Risk Categories Assessment: Systematic evaluation of different risk categories including physical, chemical, biological, and ergonomic risks
5. Current Control Measures: Existing measures in place to protect new and expectant mothers
6. Additional Control Measures Required: New or enhanced measures needed to ensure adequate protection
7. Working Hours and Patterns: Assessment of working time arrangements including night work and shift patterns
8. Action Plan: Detailed plan of required actions, responsibilities, and timeframes
9. Emergency Procedures: Specific emergency arrangements for new and expectant mothers
10. Sign-off and Declarations: Signatures from assessor, employee, and relevant managers confirming agreement with assessment
1. Display Screen Equipment Assessment: Specific assessment for office-based workers using computers regularly
2. Manual Handling Assessment: Detailed assessment for roles involving lifting or moving objects
3. Chemical Exposure Assessment: In-depth evaluation for workplaces with potential chemical hazards
4. Radiation Exposure Assessment: For workplaces where ionizing or non-ionizing radiation may be present
5. Temperature Extremes Assessment: For workplaces with very hot or cold working conditions
6. Lone Working Assessment: For employees who work alone or in isolated conditions
7. Travel Requirements Assessment: For roles involving business travel or commuting between sites
1. Schedule 1: Risk Assessment Matrix: Standard risk assessment scoring matrix and guidance
2. Schedule 2: Workplace Hazard Checklist: Comprehensive checklist of potential workplace hazards
3. Schedule 3: Control Measures Reference: Detailed list of possible control measures for different risks
4. Appendix A: Relevant Legislation: Summary of applicable Belgian and EU legislation
5. Appendix B: Emergency Contact Information: List of relevant emergency contacts and procedures
6. Appendix C: Health and Safety Guidelines: Specific guidelines for new and expectant mothers
7. Appendix D: Review Log: Record of assessment reviews and updates
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