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The Not A Good Fit Termination Letter is a crucial document used in Belgian employment contexts when an employer needs to end an employment relationship due to incompatibility rather than misconduct or performance issues. This document must carefully navigate Belgian employment law requirements, particularly CLA No. 109 regarding dismissal motivation and the Employment Contracts Act provisions on notice periods. It's essential when there are misalignments in working style, company culture, or job expectations, but where the employee hasn't committed any serious infractions. The letter must include specific elements required by Belgian law, such as clear reasoning, notice period details, and final settlement information, while maintaining professionalism and minimizing legal risks. It's typically used after documented attempts to address the fit issues and should be prepared in consultation with HR and legal advisors to ensure compliance with Belgian employment protection regulations.

1. Letter Header: Company letterhead, date, and formal addressing of the employee with their full name and address

2. Subject Line: Clear indication that this is a termination notice (e.g., 'Re: Termination of Employment Contract')

3. Termination Statement: Clear and unambiguous statement of the decision to terminate the employment contract

4. Reason for Termination: Professional explanation of the 'not a good fit' reasoning, carefully worded to comply with CLA No. 109, focusing on objective, non-discriminatory factors

5. Notice Period Details: Specification of the notice period or payment in lieu of notice, including start and end dates

6. Final Arrangements: Details about final salary, vacation pay, and other entitlements

7. Company Property: Instructions regarding the return of company property and handling of confidential information

8. Signature Block: Official signature section for authorized company representative