Online Event Evaluation Form

Online Event Evaluation Form Template for Belgium

This document is a GDPR-compliant Online Event Evaluation Form designed for use in Belgium, adhering to both Belgian and EU data protection regulations. It provides a structured framework for gathering participant feedback following online events, incorporating necessary data protection notices, consent mechanisms, and accessibility requirements as mandated by Belgian law. The form includes comprehensive sections for evaluating event content, technical delivery, and overall satisfaction while ensuring compliance with Belgian language requirements and electronic communication regulations.

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What is a Online Event Evaluation Form?

The Online Event Evaluation Form is essential for organizations conducting virtual events in Belgium who need to gather structured feedback while ensuring compliance with local and EU regulations. This document is typically deployed immediately after online events to collect participants' assessments of content quality, technical delivery, and overall experience. It must comply with Belgian data protection laws, the GDPR, and local language requirements, particularly in different regions of Belgium (Dutch in Flanders, French in Wallonia, and both in Brussels). The form includes mandatory privacy notices, explicit consent mechanisms, and accessibility features as required by Belgian and EU law. It serves both as a feedback collection tool and a legal compliance document, ensuring that data collection and processing meet all regulatory requirements.

What sections should be included in a Online Event Evaluation Form?

1. Form Title and Event Information: Clear identification of the event being evaluated, including date, location (if hybrid/physical), and event type

2. Data Protection Notice: Statement explaining how the collected data will be used, stored, and processed in compliance with GDPR

3. Respondent Information: Basic information about the person completing the form (with clear indication of which fields are optional/mandatory)

4. Consent Section: Explicit consent gathering for data processing and optional communications

5. Event Content Evaluation: Assessment of the event's content, speakers, and material quality

6. Technical Experience: Evaluation of the online platform, technical quality, and accessibility

7. Overall Satisfaction: General feedback about the entire event experience

8. Future Improvements: Open-ended section for suggestions and improvements

9. Submission Confirmation: Clear confirmation of successful form submission and next steps

What sections are optional to include in a Online Event Evaluation Form?

1. Networking Experience: To be included if the event had networking components or breakout sessions

2. Speaker Specific Feedback: Detailed evaluation of individual speakers, recommended for events with multiple presenters

3. Technical Support Rating: Include if technical support was provided during the event

4. Marketing Consent: Optional section for gathering consent for future event notifications

5. Payment/Pricing Feedback: Include if the event was paid, to evaluate price-value perception

6. Documentation Feedback: Include if supplementary materials were provided to participants

What schedules should be included in a Online Event Evaluation Form?

1. Rating Scale Guide: Explanation of the rating scales used in the evaluation

2. Privacy Policy: Detailed privacy policy and data processing information

3. Event Agenda: Reference copy of the event agenda for context

4. Technical Requirements: List of technical requirements and specifications that were needed for the event

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Download a Standard Online Event Evaluation Form

Review your own Online Event Evaluation Form

What is a Online Event Evaluation Form?

What sections should be included in a Online Event Evaluation Form?

What sections are optional to include in a Online Event Evaluation Form?

What schedules should be included in a Online Event Evaluation Form?

Authors

Alex Denne

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