The Change Of Position Letter To Employee is a crucial document in Canadian employment law and human resources practice, used when an organization needs to formally document changes to an employee's position or employment terms. This document is essential for maintaining clear communication and legal compliance when implementing internal promotions, lateral moves, or reorganizations. It helps prevent potential constructive dismissal claims by clearly outlining all changes to the employment relationship and obtaining the employee's explicit consent. The letter should be crafted in accordance with provincial employment standards and federal legislation where applicable, and typically includes details about the new role, any changes to compensation or benefits, and confirmation of which original employment terms remain in effect. This document is particularly important in Canada where employment law places significant emphasis on the documentation of employment terms and changes.
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1. Letter Header: Company letterhead, date, and employee's current contact information
2. Greeting: Professional salutation addressing the employee by name
3. Opening Statement: Clear statement confirming the position change and effective date
4. New Position Details: Title, department, and reporting relationship
5. Key Responsibilities: Overview of main duties and expectations in the new role
6. Compensation Changes: New salary, benefits, or other compensation adjustments
7. Working Conditions: Location, hours, and any changes to working arrangements
8. Continuation Statement: Confirmation that other terms of employment remain unchanged
9. Acceptance Section: Space for employee signature and date to indicate acceptance
10. Closing: Professional closing with manager's signature and contact information
1. Transition Period: Details of any handover period or transition timeline, used when there's a need for knowledge transfer
2. Performance Expectations: Specific targets or objectives for the new role, used for significant promotions or strategic positions
3. Training Requirements: Any required training or certifications for the new position, included when specific qualifications are needed
4. Travel Requirements: Details of any new travel expectations, included if the position involves different travel commitments
5. Probationary Period: Terms of any probationary period in the new role, used for significant role changes or promotions
6. Confidentiality Clause: Additional confidentiality requirements for the new position, included for senior roles or positions with access to sensitive information
7. Non-Competition Update: Modified non-compete terms if applicable to the new role, used for senior positions or when changing market focus
1. Job Description: Detailed description of the new role's responsibilities and requirements
2. Compensation Details: Comprehensive breakdown of salary, benefits, bonuses, and other compensation elements
3. Organizational Chart: Visual representation of the new reporting structure and team organization
4. Benefits Summary: Overview of any changes to benefits package or new benefits applicable to the position
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Healthcare
Manufacturing
Retail
Professional Services
Education
Government
Non-Profit
Construction
Transportation
Energy
Telecommunications
Media and Entertainment
Real Estate
Relevant Teams
Human Resources
Legal
Executive Leadership
People Operations
Talent Management
Employee Relations
Compensation and Benefits
Workforce Planning
Relevant Roles
Human Resources Manager
HR Director
Chief Human Resources Officer
HR Business Partner
HR Specialist
Employment Lawyer
Legal Counsel
Chief Executive Officer
Chief Operating Officer
Department Manager
Line Manager
Hiring Manager
Operations Manager
Personnel Administrator
HR Coordinator
Talent Management Specialist
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