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The Voluntary Termination Letter serves as a critical document in Canadian employment relationships, providing formal written notice of an employee's decision to end their employment voluntarily. This document is essential for maintaining clear records and ensuring proper procedure when an employee chooses to leave their position. It should be used whenever an employee decides to resign, regardless of their role or industry. The letter typically includes the formal resignation statement, effective date, notice period (adhering to Canadian employment standards), and any relevant transition details. It helps protect both parties' interests by documenting the voluntary nature of the termination and can be important for future reference, unemployment claims, or employment verification. The document must comply with Canadian federal and provincial employment standards, including minimum notice requirements and final pay regulations.

1. Letter Header: Employee's contact information, date, and employer's address

2. Formal Salutation: Appropriate greeting to the recipient (usually immediate supervisor or HR manager)

3. Statement of Resignation: Clear and unambiguous statement of intention to resign from the position

4. Effective Date: Specific last day of employment and notice period being provided

5. Current Projects/Responsibilities: Brief overview of current work status and transition plans

6. Expression of Gratitude: Professional acknowledgment of opportunities and experiences

7. Closing Statement: Professional sign-off and signature block