The Voluntary Termination Letter is a crucial document used in Dutch employment contexts when an employee decides to end their employment relationship of their own accord. It serves as formal written notice and must comply with Dutch labor law requirements, particularly those outlined in the Dutch Civil Code (Burgerlijk Wetboek). The letter should be used when an employee wishes to resign from their position and needs to formally communicate this decision to their employer. It typically includes the termination date, notice period observation, arrangements for outstanding matters such as vacation days and company property, and may reference any post-employment obligations. The document is essential for proper employment termination documentation and can be important for both immediate administrative purposes and future reference.
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1. Employee and Employer Details: Full names and addresses of both parties, employee ID number if applicable
2. Current Position Reference: Statement of current role, department, and start date of employment
3. Termination Request: Clear statement of intention to voluntarily terminate the employment contract
4. Last Working Day: Specification of the proposed final working day, considering the statutory notice period
5. Acknowledgment of Notice Period: Reference to the applicable notice period and how it will be observed
6. Handover of Duties: Commitment to properly hand over work responsibilities before departure
7. Final Settlement: Reference to final salary payment and any accrued holiday pay
8. Signature Block: Space for date, name, and signature of the employee
1. Non-Competition/Non-Solicitation Obligations: Reference to any post-employment restrictions, if applicable in the original employment contract
2. Outstanding Loans/Advanced Payments: Include if there are any financial obligations to be settled
3. Company Property Return: List of company assets to be returned, if applicable
4. Ongoing Projects Status: Include for senior positions or project-based roles
5. Benefits Termination: Include if there are specific benefits that need addressing (company car, phone, insurance)
6. Reference Request: If the employee is requesting a reference letter
7. Garden Leave: Include if there's an agreement for garden leave during the notice period
1. Company Property Checklist: Itemized list of company property to be returned
2. Final Payment Calculation: Detailed breakdown of final salary, holiday pay, and any other payments
3. Handover Document: Template for documenting current projects and responsibilities
4. Exit Interview Form: Standard form for conducting exit interview, if company policy requires it
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