The New Hire Letter is a crucial document in German employment relationships, typically used as the first formal step in establishing an employment relationship after verbal agreement on key terms. It must comply with the German Civil Code (BGB) and the Verification Act (Nachweisgesetz), which require specific employment terms to be documented in writing. This document serves multiple purposes: it confirms the employment offer, establishes the basic terms and conditions of employment, and ensures compliance with German labor law requirements. The letter should be provided to the employee before or at the start of employment, and must include all essential employment terms as mandated by German law. It forms the foundation of the employment relationship and may be supplemented by additional documentation such as company policies and collective agreements.
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1. Company Letter Head: Official company letterhead including full legal name, address, and registration details
2. Date and Location: Place and date of letter issuance
3. Employee Address: Full name and address of the employee
4. Job Offer and Position: Clear statement of the job offer and exact position title
5. Start Date: Confirmed employment start date and any probationary period details
6. Job Location: Primary workplace location or address
7. Working Hours: Regular working hours, including any flexibility arrangements
8. Compensation: Base salary, payment schedule, and any guaranteed bonuses
9. Leave Entitlement: Annual vacation days and public holiday provisions
10. Notice Periods: Notice periods for termination during and after probation
11. Collective Agreements: Reference to any applicable collective agreements or works agreements
12. Signature Block: Space for signatures of both employer and employee
1. Variable Compensation: Include when role offers bonus, commission, or other variable pay elements
2. Company Car: Include when a company car or car allowance is provided
3. Travel Requirements: Include when position requires regular business travel
4. Additional Benefits: Include when offering special benefits beyond standard package
5. Home Office Provisions: Include when remote work is permitted
6. Post-Contractual Non-Compete: Include when role requires post-employment competition restrictions
7. Intellectual Property: Include for roles involving creative or innovative work
8. Additional Duties: Include when role involves specific responsibilities beyond standard job description
1. Job Description: Detailed description of role, responsibilities, and reporting lines
2. Benefits Overview: Summary of all company benefits and eligibility conditions
3. Company Policies: Key company policies including IT, social media, dress code etc.
4. Data Privacy Notice: Information about personal data processing as required by GDPR
5. Working Time Record Template: Template for recording working hours as required by law
6. Company Car Policy: If applicable, details of company car program and rules
7. Code of Conduct: Company's code of conduct and ethical guidelines
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Professional Services
Healthcare
Retail
Education
Construction
Telecommunications
Energy
Transportation
Media and Entertainment
Real Estate
Hospitality
Non-Profit
Relevant Teams
Human Resources
Legal
Compliance
Finance
Operations
Administration
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Senior Manager
Project Manager
Software Engineer
Financial Analyst
Human Resources Manager
Marketing Specialist
Sales Representative
Operations Manager
Research Scientist
Administrative Assistant
Customer Service Representative
Product Manager
Business Development Manager
Legal Counsel
Account Manager
Technical Support Specialist
Data Analyst
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