The Self Termination Letter is a crucial document in German employment relationships, used when an employee decides to voluntarily end their employment. It must be submitted in writing (electronic form is not permitted under German law) and needs to clearly state the intention to terminate the employment relationship. The document should reference the applicable notice period, which can be found in either the employment contract or statutory regulations (搂 622 BGB). This letter serves multiple purposes: it formally notifies the employer of the resignation, establishes the effective end date of employment, and creates a paper trail for legal and administrative purposes. The timing of submission is critical as it affects the notice period calculation and subsequent obligations of both parties. A properly drafted Self Termination Letter helps ensure a smooth transition and protects both the employee's and employer's interests under German employment law.
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1. Personal Information and Address Block: Full name, address of the employee, and date of the letter
2. Recipient Details: Company name, department if applicable, and full address of the employer
3. Subject Line: Clear indication that this is a termination letter (K眉ndigung des Arbeitsverh盲ltnisses)
4. Main Statement: Clear and unambiguous statement of resignation, including the effective date of termination considering the notice period
5. Reference to Employment Contract: Mention of current position and start date of employment
6. Signature Block: Space for date, place, and handwritten signature
1. Reason for Resignation: Optional explanation of resignation reasons - recommended only if maintaining good relations and reasons are positive (e.g., career development)
2. Gratitude Statement: Optional expression of thanks for the employment opportunity and good cooperation - aids in maintaining professional relationships
3. Handover Request: Optional section requesting a handover meeting or outlining willingness to assist with transition
4. Certificate of Employment Request: Optional request for a detailed employment certificate (qualifiziertes Arbeitszeugnis)
5. Vacation Days Statement: Optional mention of remaining vacation days and request for taking or compensation
6. References Request: Optional request for references or letters of recommendation
1. Employment Contract Copy: Copy of the original employment contract for reference to notice periods
2. Handover Documentation: Optional list of ongoing projects and responsibilities to be transferred
3. Vacation Days Calculation: Optional detailed calculation of remaining vacation days
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