Driver Declaration Form - England and Wales

Driver Declaration Form Template for England and Wales

A Driver Declaration Form is a legal document used in England and Wales that captures essential information about a driver's status, qualifications, and history. The document serves as a formal declaration of the driver's fitness to operate vehicles, validity of their license, and compliance with relevant road traffic legislation. It typically includes personal information, driving license details, medical declarations, and accident history, forming part of risk management and compliance documentation for organizations operating vehicle fleets or employing drivers.

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What is a Driver Declaration Form?

The Driver Declaration Form is a crucial compliance document used across various sectors in England and Wales where vehicle operation is required. This document is designed to capture and verify important information about drivers' qualifications, health status, and driving history, helping organizations meet their duty of care obligations and insurance requirements. The form serves as both a risk management tool and a legal record, ensuring that drivers are properly qualified and fit to operate vehicles. Organizations typically require a Driver Declaration Form to be completed before allowing employees to operate company vehicles or as part of regular compliance reviews.

What sections should be included in a Driver Declaration Form?

1. Personal Information: Driver's full name, address, date of birth, contact details, and emergency contact information

2. Driving License Details: License number, type, expiry date, categories, and any endorsements or restrictions

3. Vehicle Information: Details of vehicle(s) to be driven including make, model, registration number

4. Fitness Declaration: Confirmation of physical and mental fitness to drive, including eyesight requirements

5. Standard Declarations: Mandatory declarations regarding license validity, insurance coverage, and understanding of responsibilities

What sections are optional to include in a Driver Declaration Form?

1. Medical History: Detailed health information section, used when required by employer or insurer for specific roles

2. Driving History: Record of accidents, convictions, and penalty points, used for risk assessment purposes

3. Insurance Details: Comprehensive insurance information section, required for commercial drivers or fleet operations

4. Company Policies: Acknowledgment of company-specific driving policies and procedures, used in employment context

What schedules should be included in a Driver Declaration Form?

1. Schedule A - Medical Conditions List: Comprehensive list of notifiable medical conditions that may affect driving ability

2. Schedule B - License Categories Guide: Detailed explanation of different driving license categories and associated entitlements

3. Schedule C - Privacy Notice: GDPR-compliant privacy information regarding the processing of personal data

4. Schedule D - Points System Guide: Reference guide explaining the penalty points system and implications

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Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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Download a Standard Driver Declaration Form

Review your own Driver Declaration Form

What is a Driver Declaration Form?

What sections should be included in a Driver Declaration Form?

What sections are optional to include in a Driver Declaration Form?

What schedules should be included in a Driver Declaration Form?

Authors

Alex Denne

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