An Employment Reference Letter serves as a critical document in the employment process under English and Welsh jurisdiction. It is typically requested when an individual is seeking new employment, applying for further education, or requires verification of their employment history. The letter must balance the duty of care to both the subject and the recipient while complying with UK employment law, data protection requirements, and anti-discrimination legislation. Information included typically covers employment dates, job titles, responsibilities, and may include performance assessment where appropriate and permitted by company policy.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Full name and address of recipient
3. Employment Period: Start and end dates of employment
4. Job Title and Role: Position(s) held during employment
5. Basic Employment Details: Nature of employment (full-time/part-time), key responsibilities
6. Signatory Information: Name, position, and contact details of person providing reference
1. Reason for Leaving: Include only if explicitly requested and with employee consent
2. Performance Assessment: Include only if company policy allows and with specific examples
3. Attendance Record: Include only if specifically requested and factually verifiable
4. Skills and Achievements: Include if relevant to prospective role and verifiable
1. Employment History Record: Detailed breakdown of positions held and dates
2. Consent Form: Signed authorization from employee for reference provision
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