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An Authorization Letter for Cheque Encashment is a crucial document used in Hong Kong when an account holder needs to authorize another person to encash a cheque on their behalf. This situation commonly arises due to various circumstances such as the account holder's absence, illness, or business commitments. The document must comply with Hong Kong banking regulations and typically includes specific details about the account holder, the authorized person, the cheque in question, and the scope of authorization granted. It serves as a legally binding instrument under Hong Kong law, particularly adhering to the Bills of Exchange Ordinance (Cap. 19) and banking regulations. The document includes various security features and verification requirements to protect all parties involved and prevent fraudulent transactions.

1. Letter Header: Date, bank's name and address, reference numbers if applicable

2. Subject Line: Clear indication that this is an Authorization Letter for Cheque Encashment

3. Account Holder Details: Full name, account number, identification details, and contact information of the account holder

4. Authorized Person Details: Full name, identification details, and contact information of the person being authorized to encash the cheque

5. Cheque Details: Specific details of the cheque including cheque number, date, amount in figures and words, and payee details

6. Authorization Statement: Clear statement of authorization granted, including specific powers and any limitations

7. Duration of Authorization: Validity period of the authorization, whether one-time or for a specific period

8. Authentication: Account holder's signature matching bank records, witnessing requirements if applicable

9. Contact Information: Contact details for verification or clarification purposes