The Letter of Recommendation Request Letter is a crucial document in professional and academic contexts within Hong Kong's business environment. This document type is typically used when seeking endorsement for job applications, academic admissions, professional certifications, or career advancement opportunities. The letter must be drafted in accordance with Hong Kong's business practices and personal data protection regulations, particularly the Personal Data (Privacy) Ordinance. It should clearly outline the relationship between the requester and potential recommender, specify the purpose of the recommendation, and provide any relevant deadlines or submission instructions. The document is essential for maintaining professional relationships while formally requesting support for career or academic advancement.
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1. Sender's Contact Information: Full name, address, and contact details of the person requesting the recommendation
2. Date: Current date in formal business format
3. Recipient's Information: Full name, title, organization, and address of the person being asked to write the recommendation
4. Formal Salutation: Professional greeting using the recipient's name and title
5. Introduction: Brief introduction of yourself and your connection to the recipient
6. Purpose Statement: Clear statement of the request for a recommendation letter
7. Context and Timeline: Information about what the recommendation is for and when it is needed
8. Closing: Professional closing with expression of gratitude
9. Signature Block: Your full name and signature
1. Specific Achievements: Additional section highlighting specific achievements or experiences you'd like the recommender to mention, used when you want to remind the recommender of particular accomplishments
2. Submission Instructions: Details about how and where to submit the recommendation, included when there are specific submission requirements
3. Reference Materials: Mention of attached documents or materials that might help in writing the recommendation, used when providing supporting documentation
4. Follow-up Plans: Information about how you plan to follow up, included when you want to establish next steps
5. Confidentiality Statement: Statement about the confidential nature of the recommendation, used when the recommendation needs to remain sealed or confidential
1. Resume/CV: Current resume or CV to provide updated information about qualifications and experiences
2. Position Description: If the recommendation is for a specific job or program, details about the position or program
3. Achievement Summary: Brief document highlighting relevant achievements, projects, or contributions during your association with the recommender
4. Submission Forms: Any specific forms or templates that need to be filled out by the recommender
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