The Work Authorization Letter is a crucial business document used in Hong Kong when formal permission is required for specific work activities. It serves as an official record of granted work permissions, typically issued when engaging contractors, temporary workers, or employees for specific projects or roles. The document must comply with Hong Kong's Employment Ordinance and related regulations, making it particularly important in scenarios involving cross-departmental work, special projects, or when external parties need access to company facilities or systems. The letter includes essential details such as work scope, duration, location, and reporting structures, while also addressing any specific compliance requirements under Hong Kong law.
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1. Letter Header: Company letterhead, date, and recipient's details including name, title, and address
2. Subject Line: Clear indication that this is a Work Authorization Letter
3. Opening Statement: Formal confirmation of work authorization and reference to any prior discussions or agreements
4. Scope of Authorization: Detailed description of the authorized work activities, responsibilities, and limitations
5. Duration: Specific timeframe for which the authorization is valid, including start and end dates
6. Location: Specification of where the authorized work is to be performed
7. Reporting Structure: Clear indication of who the worker reports to and any key points of contact
8. Commercial Terms: Any applicable rates, fees, or payment terms related to the authorized work
9. Compliance Statement: Statement confirming compliance with relevant Hong Kong employment laws and regulations
10. Closing: Signature block with authorized signatory's name, title, and company details
1. Immigration Status: Required when the worker is a foreign national, specifying visa status and work permit details
2. Health and Safety Requirements: Needed when work involves specific safety protocols or hazardous conditions
3. Confidentiality Provisions: Include when work involves access to sensitive information or proprietary data
4. Equipment Authorization: Required when specific tools, systems, or equipment access needs to be authorized
5. Third Party Authorization: Include when work involves interaction with or access to third party facilities or systems
6. Insurance Requirements: Needed when specific insurance coverage must be maintained for the authorized work
1. Schedule A - Detailed Work Scope: Detailed breakdown of authorized tasks, deliverables, and specifications
2. Schedule B - Safety Protocols: Specific safety requirements and procedures if applicable to the work
3. Schedule C - Rate Card: Detailed breakdown of applicable rates and charges if relevant
4. Appendix 1 - Required Certifications: Copies or lists of required certifications or qualifications
5. Appendix 2 - Contact List: List of key contacts and escalation procedures
Relevant legal definitions
Clauses
Relevant Industries
Construction
Financial Services
Information Technology
Manufacturing
Professional Services
Healthcare
Education
Logistics and Transportation
Real Estate
Retail
Telecommunications
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Operations
Facility Management
Security
Information Technology
Risk Management
Administration
Procurement
Project Management
Contract Administration
Relevant Roles
Human Resources Director
Legal Counsel
Compliance Officer
Project Manager
Department Head
Operations Manager
Facility Manager
Security Manager
IT Director
Risk Manager
Chief Operating Officer
Administrative Manager
Contract Manager
Procurement Manager
Site Supervisor
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