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Building Maintenance Agreement Template for Indonesia

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Key Requirements PROMPT example:

Building Maintenance Agreement

"I need a Building Maintenance Agreement for a 20-story commercial office building in Jakarta, starting from March 2025, with special emphasis on green building maintenance standards and inclusion of smart building technology maintenance provisions."

Document background
The Building Maintenance Agreement serves as a crucial legal instrument in the Indonesian property management sector, establishing a formal relationship between property owners/managers and maintenance service providers. This document is essential when engaging professional maintenance services for any commercial, residential, or industrial property in Indonesia, ensuring compliance with Law No. 2 of 2017 on Construction Services and related regulations. The agreement comprehensively covers maintenance scope, service standards, safety requirements, and operational procedures while adhering to Indonesian building regulations and workplace safety standards. It is particularly important for protecting both parties' interests by clearly defining responsibilities, performance metrics, and liability allocation, while ensuring the proper maintenance and longevity of the building infrastructure within the Indonesian legal framework.
Suggested Sections

1. Parties: Identification of the building owner/manager and the maintenance service provider, including their complete legal details

2. Background: Context of the agreement, including building details and the purpose of the maintenance arrangement

3. Definitions: Detailed definitions of technical terms, contractual terms, and specific maintenance terminology used in the agreement

4. Scope of Services: Comprehensive description of maintenance services to be provided, including regular maintenance, preventive maintenance, and reactive maintenance

5. Term and Renewal: Duration of the agreement, commencement date, and conditions for renewal

6. Service Provider Obligations: Detailed responsibilities of the maintenance provider, including compliance with regulations, reporting, and quality standards

7. Client Obligations: Responsibilities of the building owner/manager, including access provision and cooperation requirements

8. Maintenance Schedule: Timing and frequency of various maintenance activities

9. Personnel Requirements: Qualifications, certifications, and requirements for maintenance staff

10. Health and Safety: Safety protocols and compliance with Indonesian health and safety regulations

11. Fees and Payment: Payment terms, fee structure, and payment schedule

12. Performance Standards: Required service levels and performance metrics

13. Insurance and Liability: Insurance requirements and allocation of liability between parties

14. Termination: Conditions and procedures for contract termination

15. Dispute Resolution: Procedures for handling disputes under Indonesian law

16. General Provisions: Standard contractual clauses including notices, amendments, and governing law

Optional Sections

1. Environmental Management: Additional environmental protection measures, required for buildings with specific environmental certifications or requirements

2. Emergency Services: Special provisions for emergency maintenance services, typically included for critical facilities

3. Specialized Equipment Maintenance: Specific provisions for maintaining specialized equipment or systems, needed for buildings with complex technical installations

4. Security Requirements: Additional security protocols and clearances, relevant for sensitive facilities or government buildings

5. Sub-contractor Management: Rules and procedures for engaging sub-contractors, included when sub-contracting is permitted

6. Energy Management: Specific provisions for energy efficiency maintenance, included for green buildings or buildings with energy certification requirements

7. Tenant Coordination: Procedures for coordinating maintenance with multiple tenants, relevant for multi-tenant buildings

Suggested Schedules

1. Schedule 1: Service Specifications: Detailed technical specifications for each type of maintenance service

2. Schedule 2: Maintenance Equipment and Tools: List of required equipment and tools to be provided by the service provider

3. Schedule 3: Key Performance Indicators: Detailed performance metrics and measurement criteria

4. Schedule 4: Fee Schedule: Detailed breakdown of fees for different services and payment terms

5. Schedule 5: Required Personnel and Qualifications: Specific requirements for maintenance staff qualifications and certifications

6. Schedule 6: Maintenance Checklist and Reports: Standard forms and templates for maintenance reporting

7. Schedule 7: Emergency Contact Information: List of emergency contacts and escalation procedures

8. Appendix A: Building Plans and Systems: Technical drawings and system specifications of the building

9. Appendix B: Compliance Certificates: Copies of required certifications and compliance documents

10. Appendix C: Insurance Certificates: Copies of required insurance policies and certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















































Clauses















































Relevant Industries

Real Estate

Commercial Property

Retail

Healthcare

Education

Hospitality

Industrial

Government and Public Sector

Manufacturing

Data Centers

Shopping Centers

Office Buildings

Residential Development

Mixed-use Development

Logistics and Warehousing

Relevant Teams

Facilities Management

Property Management

Operations

Legal

Procurement

Risk Management

Health and Safety

Asset Management

Building Services

Maintenance

Technical Services

Compliance

Contract Administration

Relevant Roles

Facility Manager

Property Manager

Building Maintenance Supervisor

Operations Director

Maintenance Contractor

Technical Services Manager

Building Services Engineer

Procurement Manager

Legal Counsel

Risk Manager

Health and Safety Officer

Asset Manager

Building Owner

Property Director

Maintenance Coordinator

Contract Administrator

Compliance Officer

Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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