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Building Maintenance Agreement
"I need a Building Maintenance Agreement for a 20-story commercial office building in Jakarta, starting from March 2025, with special emphasis on green building maintenance standards and inclusion of smart building technology maintenance provisions."
1. Parties: Identification of the building owner/manager and the maintenance service provider, including their complete legal details
2. Background: Context of the agreement, including building details and the purpose of the maintenance arrangement
3. Definitions: Detailed definitions of technical terms, contractual terms, and specific maintenance terminology used in the agreement
4. Scope of Services: Comprehensive description of maintenance services to be provided, including regular maintenance, preventive maintenance, and reactive maintenance
5. Term and Renewal: Duration of the agreement, commencement date, and conditions for renewal
6. Service Provider Obligations: Detailed responsibilities of the maintenance provider, including compliance with regulations, reporting, and quality standards
7. Client Obligations: Responsibilities of the building owner/manager, including access provision and cooperation requirements
8. Maintenance Schedule: Timing and frequency of various maintenance activities
9. Personnel Requirements: Qualifications, certifications, and requirements for maintenance staff
10. Health and Safety: Safety protocols and compliance with Indonesian health and safety regulations
11. Fees and Payment: Payment terms, fee structure, and payment schedule
12. Performance Standards: Required service levels and performance metrics
13. Insurance and Liability: Insurance requirements and allocation of liability between parties
14. Termination: Conditions and procedures for contract termination
15. Dispute Resolution: Procedures for handling disputes under Indonesian law
16. General Provisions: Standard contractual clauses including notices, amendments, and governing law
1. Environmental Management: Additional environmental protection measures, required for buildings with specific environmental certifications or requirements
2. Emergency Services: Special provisions for emergency maintenance services, typically included for critical facilities
3. Specialized Equipment Maintenance: Specific provisions for maintaining specialized equipment or systems, needed for buildings with complex technical installations
4. Security Requirements: Additional security protocols and clearances, relevant for sensitive facilities or government buildings
5. Sub-contractor Management: Rules and procedures for engaging sub-contractors, included when sub-contracting is permitted
6. Energy Management: Specific provisions for energy efficiency maintenance, included for green buildings or buildings with energy certification requirements
7. Tenant Coordination: Procedures for coordinating maintenance with multiple tenants, relevant for multi-tenant buildings
1. Schedule 1: Service Specifications: Detailed technical specifications for each type of maintenance service
2. Schedule 2: Maintenance Equipment and Tools: List of required equipment and tools to be provided by the service provider
3. Schedule 3: Key Performance Indicators: Detailed performance metrics and measurement criteria
4. Schedule 4: Fee Schedule: Detailed breakdown of fees for different services and payment terms
5. Schedule 5: Required Personnel and Qualifications: Specific requirements for maintenance staff qualifications and certifications
6. Schedule 6: Maintenance Checklist and Reports: Standard forms and templates for maintenance reporting
7. Schedule 7: Emergency Contact Information: List of emergency contacts and escalation procedures
8. Appendix A: Building Plans and Systems: Technical drawings and system specifications of the building
9. Appendix B: Compliance Certificates: Copies of required certifications and compliance documents
10. Appendix C: Insurance Certificates: Copies of required insurance policies and certificates
Authors
Real Estate
Commercial Property
Retail
Healthcare
Education
Hospitality
Industrial
Government and Public Sector
Manufacturing
Data Centers
Shopping Centers
Office Buildings
Residential Development
Mixed-use Development
Logistics and Warehousing
Facilities Management
Property Management
Operations
Legal
Procurement
Risk Management
Health and Safety
Asset Management
Building Services
Maintenance
Technical Services
Compliance
Contract Administration
Facility Manager
Property Manager
Building Maintenance Supervisor
Operations Director
Maintenance Contractor
Technical Services Manager
Building Services Engineer
Procurement Manager
Legal Counsel
Risk Manager
Health and Safety Officer
Asset Manager
Building Owner
Property Director
Maintenance Coordinator
Contract Administrator
Compliance Officer
Operations Manager
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