The Lease Extension Letter is a crucial document in Irish property management that provides a formal mechanism for extending an existing lease agreement without the need for an entirely new lease. It is typically used when both parties wish to continue their landlord-tenant relationship beyond the original lease term under similar conditions. The document must comply with Irish property law, particularly the Landlord and Tenant (Amendment) Act 1980 and the Residential Tenancies Act 2004 for residential properties. The letter should clearly state the extension period, any adjustments to rent or terms, and confirm the continuation of existing conditions. This format is preferred when the modification is primarily to the duration of the lease, as it's more straightforward than executing a new lease while maintaining legal enforceability.
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Key Requirements PROMPT example:
Lease Extension Letter
"I need a Lease Extension Letter for my Dublin retail property tenant, extending their current lease for an additional 3 years from March 2025, with a 5% rent increase and updated maintenance terms."
1. Letter Header and Date: Full business letterhead of the landlord/property manager, including contact details and the current date
2. Recipient Address Block: Tenant's full name and current address
3. Reference Line: Reference to the existing lease agreement including its date and property address
4. Subject Line: Clear indication that this is a Lease Extension Letter
5. Opening Paragraph: Acknowledgment of the existing lease and confirmation of intention to extend
6. Extension Terms: Specific details of the extension period, start and end dates
7. Rent and Payment Terms: Confirmation of rent amount and any adjustments for the extension period
8. Existing Terms Confirmation: Statement confirming all other terms and conditions remain unchanged
9. Action Required: Instructions for tenant response and deadline for acceptance
10. Closing: Professional closing, signature block, and contact information for questions
1. Modified Terms: Only included if any terms besides duration and rent are being modified in the extension period
2. Maintenance Updates: Include if there are any new maintenance arrangements or responsibilities to be documented
3. Insurance Requirements: Include if there are any changes to insurance requirements for the extension period
4. Property Inspection Details: Include if a property inspection is required before the extension takes effect
5. Utility Arrangements: Include if there are any changes to utility payment responsibilities
1. Copy of Original Lease: Attached as reference to confirm the agreement being extended
2. Rent Payment Schedule: If rent payments are changing or being adjusted during the extension period
3. Property Condition Report: Optional attachment documenting current property condition before extension
4. Modified Terms Schedule: If applicable, detailed listing of any terms being modified during the extension period
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Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Residential Property
Commercial Property
Retail
Office Space
Industrial
Hospitality
Healthcare
Education
Professional Services
Relevant Teams
Legal
Real Estate Operations
Facilities Management
Property Administration
Asset Management
Tenant Relations
Compliance
Contract Administration
Operations
Relevant Roles
Property Manager
Real Estate Agent
Leasing Manager
Legal Counsel
Facilities Manager
Asset Manager
Property Administrator
Tenant Relations Manager
Real Estate Operations Director
Compliance Officer
Contract Administrator
Building Operations Manager
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