This Intern Confidentiality Agreement is essential for organizations in Malta engaging interns who will have access to sensitive business information, trade secrets, or personal data during their internship. The document is designed to protect the organization's confidential information while complying with Maltese employment law, data protection regulations, and EU requirements. It should be implemented at the start of any internship where the intern may encounter sensitive information, establishing clear guidelines for information handling and confidentiality obligations. The agreement is particularly important given Malta's growing knowledge-based economy and the increasing number of international companies establishing presence in Malta, where protection of intellectual property and business secrets is crucial.
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1. Parties: Identification of the company and the intern, including full legal names and addresses
2. Background: Brief context of the internship relationship and need for confidentiality
3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Trade Secrets', and 'Intellectual Property'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information within the organization
5. Obligations of Confidentiality: Core confidentiality obligations, including non-disclosure, non-use, and security measures
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed (e.g., legal requirements, authorized persons)
7. Duration of Obligations: Time period for which confidentiality obligations remain in force
8. Return of Confidential Information: Requirements for returning or destroying confidential information upon internship completion
9. Data Protection Compliance: Obligations regarding personal data handling under GDPR and Maltese law
10. Breach and Consequences: Actions constituting breach and resulting consequences
11. General Provisions: Standard contract clauses including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Additional section when intern may be involved in creating IP or handling sensitive technical information
2. Third Party Information: Include when intern may handle confidential information belonging to clients or business partners
3. Social Media and Communication: Add when intern has access to social media accounts or public communications
4. Remote Working Provisions: Include when intern may work remotely and handle confidential information outside the office
5. Industry-Specific Obligations: Add for specialized industries with additional regulatory requirements (e.g., financial services, healthcare)
6. Post-Internship References: Include guidelines about discussing internship experience in future job applications while maintaining confidentiality
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the intern may encounter
2. Schedule 2 - Security Protocols: Specific procedures for handling and protecting confidential information
3. Appendix A - Acknowledgment Form: Separate signature page confirming understanding of confidentiality obligations
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