The Company Declaration Letter is a crucial document in Malaysian corporate practice, used when a company needs to make formal statements or declarations to various stakeholders. These declarations can range from confirming company status and ownership to declaring compliance with regulations or making statements about financial position. The document draws its legal authority from the Malaysian Companies Act 2016 and must comply with specific formatting and execution requirements under Malaysian law. It's commonly used in business transactions, regulatory submissions, or when dealing with government authorities. The declaration must be signed by authorized personnel, typically directors or company secretaries, and may require official authentication depending on its purpose. The content and structure of the Company Declaration Letter can vary based on its specific purpose but must always maintain certain formal elements to ensure its legal validity.
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1. Letter Head and Date: Company letterhead with complete registered address, company registration number, and date of declaration
2. Addressee Details: Full details of the party to whom the declaration is being made (if applicable)
3. Declaration Title: Clear title indicating the nature and purpose of the declaration
4. Company Details: Full legal name of company, registration number, and registered address
5. Declaration Statement: Main body of the declaration containing the specific statements or confirmations being made
6. Authority Statement: Statement confirming the authority of the signatory to make the declaration on behalf of the company
7. Authentication: Signature block including director/authorized signatory details, witness information, and company seal
1. Background Information: Additional context or background information when the declaration requires explanation of circumstances
2. Financial Statements Reference: Required when declaration relates to company's financial position or transactions
3. Regulatory Compliance Statement: Required when declaration is being made to regulatory bodies or concerns compliance matters
4. Third Party References: When declaration involves or affects other parties or entities
5. Time Period Specification: When declaration relates to a specific time period or duration
6. Conditional Statements: When declaration is subject to certain conditions or qualifications
1. Supporting Documents List: Schedule listing all documents attached to support the declaration
2. Corporate Authorization: Copy of board resolution or other corporate authorization proving signatory's authority
3. Financial Information: Detailed financial information or statements when declaration relates to financial matters
4. Relevant Certificates: Copies of relevant certificates or licenses referenced in the declaration
5. Company Information: Detailed company information including shareholding structure if relevant to the declaration
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Manufacturing
Technology
Real Estate
Construction
Healthcare
Education
Retail
Energy
Telecommunications
Professional Services
Transportation and Logistics
Agriculture
Mining and Resources
Public Sector
Relevant Teams
Legal
Corporate Secretariat
Compliance
Finance
Corporate Affairs
Risk Management
Administrative
Operations
Corporate Governance
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Chief Financial Officer
Compliance Officer
Legal Counsel
Corporate Affairs Manager
Board Director
Finance Director
Risk Management Officer
Corporate Governance Officer
Administrative Director
Business Development Manager
Operations Director
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