The Employment Contract Termination Notice is a crucial document in Malaysian employment law that formally initiates the process of ending an employment relationship. It must be used whenever an employer wishes to terminate an employee's contract through proper notice, ensuring compliance with the Employment Act 1955 and other relevant Malaysian legislation. The document should be issued with careful consideration of statutory notice periods, which vary based on the employee's length of service. It typically includes details about final payments, benefit settlements, company property return, and any post-employment obligations. This notice is essential for maintaining proper documentation and protecting both employer and employee interests during the termination process.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's full name, position, and address
3. Subject Line: Clear indication that this is a termination notice
4. Notice of Termination: Clear statement of employment termination with effective date
5. Notice Period: Specification of notice period as per employment contract and Employment Act 1955
6. Last Working Day: Clear statement of the employee's final working day
7. Return of Company Property: Instructions regarding the return of company assets and documents
8. Final Settlement: Information about final salary, unused leave, and other entitlements
9. Acknowledgment: Space for employee's acknowledgment of receipt
10. Signature Block: Authorized signatory details including name, position, and company stamp
1. Garden Leave: Used when employee is required to serve notice period away from office
2. Payment in Lieu of Notice: Used when immediate termination with payment instead of notice period is implemented
3. Confidentiality Reminder: Used to reinforce ongoing confidentiality obligations post-employment
4. Non-Compete Reminder: Used when employment contract contains non-compete clauses
5. Handover Instructions: Used when specific handover procedures are required
6. Exit Interview: Used when company policy requires an exit interview
7. Reference Provision: Used when addressing the provision of future employment references
1. Schedule A - Final Payment Breakdown: Detailed calculation of final payment including salary, leave, bonuses, and deductions
2. Schedule B - Company Property Checklist: List of company properties to be returned with acknowledgment columns
3. Schedule C - Handover Checklist: Detailed list of tasks, projects, and responsibilities to be handed over
4. Schedule D - Employee Benefits Status: Summary of status of various benefits and insurance coverage post-termination
Relevant legal definitions
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Relevant Industries
Banking & Finance
Manufacturing
Technology
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Agriculture
Mining
Real Estate
Media & Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Management
Compliance
Corporate Secretarial
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Manager
Supervisor
Executive
Administrative Officer
Sales Representative
Technical Specialist
Project Manager
Account Manager
Operations Manager
HR Manager
Finance Manager
Marketing Manager
Legal Counsel
Software Developer
Research Analyst
Customer Service Representative
Production Worker
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