The Notice To Vacate Letter is a crucial document in Malaysian property rental relationships, used when a landlord needs to formally communicate the requirement for a tenant to vacate a property. This document is essential in various situations, including lease expiration, property sale, renovation requirements, or tenant breaches of the rental agreement. The notice must comply with Malaysian property law, particularly the National Land Code 1965 and the Contracts Act 1950, and should align with the notice period specified in the original lease agreement. It typically includes essential information such as property details, vacation date, handover requirements, and any specific conditions for the return of security deposits. This formal notification helps protect both parties' legal rights and ensures proper documentation of the lease termination process.
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1. Sender's Details: Full name, address, and contact information of the landlord/property owner
2. Date: Current date when the notice is being issued
3. Recipient's Details: Full name and current address of the tenant
4. Property Details: Complete address and description of the rental property being vacated
5. Notice Declaration: Clear statement of the notice to vacate and the required vacation date
6. Notice Period: Specification of the notice period being given (must comply with the lease agreement and Malaysian law)
7. Vacation Requirements: Specific requirements for vacating the property, including condition expectations and key return
8. Signature Block: Space for landlord's signature, name, and date
1. Reason for Notice: Include when there are specific reasons for termination such as breach of contract or property sale
2. Security Deposit Details: Include when addressing the return of security deposit and any deductions
3. Outstanding Payments: Include when there are any pending rent payments or utility bills to be settled
4. Property Inspection Details: Include when specifying arrangements for final inspection
5. Legal Authority Reference: Include when citing specific clauses from the lease agreement or relevant laws
1. Copy of Lease Agreement: Attachment of the relevant sections of the original lease agreement referring to termination terms
2. Property Inventory List: List of property fixtures and fittings that should be present upon vacancy
3. Photographic Evidence: If relevant, photos documenting current property condition
4. Utility Account Details: List of utility accounts that need to be closed or transferred
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