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The Probation Period Letter is an essential employment document used in Malaysia when onboarding new employees. It is typically issued at the commencement of employment to establish a trial period during which both the employer and employee can assess their compatibility and the employee's suitability for the role. The document must comply with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967, and should clearly outline the probation duration, terms of employment, performance expectations, and confirmation process. This letter serves as a crucial legal document that protects both parties' interests and sets clear expectations for the initial employment period, while allowing for proper evaluation of the employee's performance before permanent confirmation.

1. Letterhead and Date: Company letterhead with full registered address and current date

2. Employee Details: Full name and address of the employee

3. Position Details: Job title, department, and reporting relationship

4. Probation Duration: Length of probation period and potential extension conditions

5. Employment Terms: Key employment terms including working hours, salary, and benefits during probation

6. Performance Evaluation: Criteria and process for evaluating performance during probation

7. Confirmation Process: Process and conditions for confirmation to permanent employment

8. Termination Provisions: Notice period and conditions for termination during probation

9. Acknowledgment: Space for employee signature and date of acceptance