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The Job Rejection Letter From Employee is a crucial business document used when a candidate needs to formally decline a job offer in Malaysia. This document is essential for maintaining professional relationships and ensuring clear communication in the recruitment process. It becomes necessary when a candidate has received a formal job offer but decides not to accept the position, whether due to accepting another offer, personal circumstances, or other reasons. The letter must comply with Malaysian employment law, particularly the Employment Act 1955 and Contracts Act 1950, especially if there was a previous verbal acceptance. The document should be professional, courteous, and clear, typically including the decision to decline, a brief explanation if appropriate, and gratitude for the opportunity. This type of communication is particularly important in Malaysian business culture, where maintaining professional relationships and courtesy in business communications is highly valued.

1. Recipient Details: Full name, title, and address of the hiring manager or HR representative

2. Date: Current date when the letter is written

3. Subject Line: Clear reference to the job offer being declined, including position title and any reference numbers

4. Greeting: Professional salutation to the appropriate person

5. Expression of Gratitude: Thank the employer for the offer and their time during the recruitment process

6. Decision Statement: Clear and direct statement declining the job offer

7. Brief Explanation: A concise, professional reason for declining the offer (if appropriate)

8. Closing Statement: Professional conclusion wishing the company continued success

9. Signature Block: Your full name and contact information