The Financial Invoice is a critical business document used in the Netherlands for recording and claiming payment for goods or services provided. It serves multiple purposes: as a payment request, a tax document for VAT purposes, and an accounting record. Under Dutch law, businesses must issue invoices that comply with specific requirements outlined in the Dutch VAT Act and related regulations. The document must include mandatory elements such as unique invoice numbers, VAT identification, clear itemization of goods or services, and appropriate tax calculations. Financial Invoices are essential for both the supplier's and customer's tax administration and form part of the required business administration that must be maintained for at least 7 years under Dutch law. They are particularly crucial for VAT-registered businesses as they enable VAT reclamation and provide evidence for tax returns.
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1. Invoice Header: Contains invoice number, date of issue, and document type identification
2. Supplier Information: Complete business details including company name, address, KvK number, VAT number, and contact information
3. Customer Information: Complete business or individual details including name, address, and if applicable, VAT number and KvK number
4. Invoice Details: Description of goods/services, quantities, unit prices, and delivery date or period of service
5. Payment Information: Total amount, payment terms, due date, bank account details, and payment reference
6. Tax Summary: VAT rates applied, VAT amounts per rate, and total VAT amount
7. Total Amount: Subtotal, VAT, and total amount in EUR, clearly displayed
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Delivery Information: Add when goods are physically shipped to a different address than the billing address
3. Discount Details: Include when any discounts or special pricing are applied to the invoice
4. Currency Exchange: Add when the invoice involves foreign currency conversion
5. Special VAT Rules: Include when reverse-charge mechanism or other special VAT rules apply
6. Payment Instructions: Add for international payments or when special payment conditions apply
7. Contact Person: Include when a specific person should be contacted for invoice queries
1. Specification Sheet: Detailed breakdown of products/services when the main invoice contains summarized information
2. Time Sheet: For services billed by time, showing detailed time entries and rates
3. Delivery Documentation: Copies of delivery notes or proof of service completion
4. Price Calculation: Detailed calculation sheet when complex pricing or multiple rates are involved
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Financial Services
Logistics
Hospitality
Real Estate
Agriculture
Energy
Telecommunications
Consulting
Relevant Teams
Finance
Accounting
Administration
Treasury
Tax
Procurement
Accounts Receivable
Accounts Payable
Credit Control
General Administration
Relevant Roles
Finance Manager
Accounts Receivable Clerk
Accounts Payable Clerk
Financial Controller
Accountant
Tax Specialist
Billing Coordinator
Credit Controller
Financial Administrator
Business Owner
Office Manager
Procurement Officer
Bookkeeper
Finance Director
Treasury Manager
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