The Real Estate Photography Invoice is a specialized billing document used in the Netherlands when charging for professional photography services in the real estate sector. It must comply with Dutch VAT regulations and business documentation requirements, including mandatory elements such as VAT number, KvK number, and specific payment terms. This document is typically used after completing a property photoshoot, detailing services such as interior/exterior photography, aerial shots, or virtual tours. It should include clear information about usage rights, as photographs remain the intellectual property of the photographer under Dutch copyright law unless explicitly transferred. The invoice serves both as a payment request and a legal record of the transaction, requiring retention for 7 years under Dutch tax law.
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1. Invoice Header: Contains photographer's business details including name, address, VAT number, KvK (Chamber of Commerce) number, and invoice number
2. Client Information: Complete details of the client/real estate agency including name, address, and any reference numbers
3. Invoice Details: Invoice date, due date, and reference number
4. Service Description: Detailed breakdown of photography services provided, including property address and date of shoot
5. Cost Breakdown: Itemized list of services with quantity, unit price, and subtotal
6. VAT Summary: Breakdown of VAT (BTW) amounts at applicable rates
7. Total Amount: Final amount including VAT in EUR
8. Payment Terms: Payment deadline and bank account details for transfer
9. Footer: Legal notices and contact information
1. Usage Rights: Details of photo licensing and usage terms - include when transferring specific rights or placing usage restrictions
2. Rush Fees: Section detailing additional costs for expedited delivery - include when rush service was provided
3. Travel Expenses: Breakdown of travel costs - include when charging separately for travel beyond standard service area
4. Additional Services: Details of extra services like photo editing, aerial photography, or virtual staging - include when provided
5. Discount Applied: Details of any special discounts or promotional rates - include when applicable
1. Photo Inventory: List of all photographs delivered, with file names and descriptions
2. Time Log: Detailed breakdown of time spent on various aspects of the job (optional, attach when billing by hour)
3. Property Details: Specific information about the photographed property and requested shots (attach for large projects)
4. Service Package Details: Detailed description of what was included in the service package (attach for package deals)
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Photography
Property Management
Marketing
Professional Services
Digital Media
Construction and Development
Luxury Properties
Commercial Real Estate
Residential Real Estate
Relevant Teams
Finance
Accounting
Real Estate Sales
Marketing
Property Management
Administration
Legal
Operations
Photography
Creative Services
Relevant Roles
Real Estate Photographer
Property Photographer
Real Estate Agent
Property Manager
Marketing Manager
Real Estate Marketing Specialist
Photography Business Owner
Accounts Payable Specialist
Finance Manager
Real Estate Business Owner
Property Developer
Administrative Assistant
Real Estate Marketing Coordinator
Accounting Manager
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