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The Voluntary Separation Letter is a crucial document in New Zealand employment practices, used when an employer and employee mutually agree to end their employment relationship outside of standard resignation or termination processes. This document is particularly relevant in situations involving organizational restructuring, career changes, or amicable separations. The letter, governed by New Zealand employment law, particularly the Employment Relations Act 2000, serves to document the agreed terms of separation, protecting both parties' interests while ensuring compliance with legal requirements. It typically includes details about final working days, payment arrangements, ongoing obligations, and any additional benefits or support provided during the transition period. The document helps maintain professionalism and clarity while reducing the risk of future disputes by clearly documenting all aspects of the separation agreement.

1. Letter Header: Company letterhead, date, and addressee details

2. Opening Statement: Confirmation of mutual agreement to end employment relationship

3. Last Working Day: Clear statement of the agreed final day of employment

4. Payment Terms: Details of final salary, holiday pay, and other entitlements

5. Company Property: Instructions regarding return of company property

6. Confidentiality: Reminder of ongoing confidentiality obligations

7. Reference: Statement about providing references

8. Acknowledgment: Space for both parties to sign and date the letter