The Building Management Contract serves as a comprehensive framework for professional property management services in the United States. This document is essential when property owners seek to delegate the day-to-day operations, maintenance, and administration of their buildings to professional management companies. The contract addresses crucial aspects such as service scope, financial arrangements, legal compliance, maintenance standards, and risk allocation. It ensures alignment with federal regulations like the Fair Housing Act and ADA, while accommodating state-specific property management requirements.
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1. Parties: Identifies and defines the building owner and management company
2. Background: Sets out the context of the agreement and property details
3. Definitions: Defines key terms used throughout the contract
4. Scope of Services: Details the specific management services to be provided
5. Term and Termination: Duration of the agreement and termination conditions
6. Fees and Payment Terms: Management fees, payment schedule, and reimbursable expenses
7. Obligations and Responsibilities: Specific duties of both building manager and property owner
8. Insurance and Liability: Required insurance coverage and liability limitations
1. Emergency Services: Procedures for emergency situations - recommended for larger properties or those with specific safety concerns
2. Environmental Compliance: Environmental management responsibilities - required when property has specific environmental considerations
3. Staff Management: Employment and supervision of on-site staff - included when contract includes staffing responsibilities
4. Capital Improvements: Procedures for major improvements and renovations - required when building needs significant upgrades
1. Property Description Schedule: Detailed description of the managed property including address, facilities, and specifications
2. Service Level Agreement Schedule: Specific performance metrics and standards for building management services
3. Fee Schedule: Detailed breakdown of all fees and charges including management fees and reimbursable expenses
4. Maintenance Schedule: Regular maintenance tasks and frequencies for building systems and facilities
5. Emergency Procedures Manual: Detailed emergency response protocols and contact information
6. Insurance Requirements Schedule: Specific insurance coverage requirements and minimum coverage amounts
7. Staff Organization Chart: Structure of management team and reporting lines for building operations
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