Pilot Employment Agreement

Pilot Employment Agreement Template for United States

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Key Requirements PROMPT example:

"Need a Pilot Employment Agreement for hiring a senior captain for our cargo airline's new international routes, with specific provisions for long-haul flights and multiple base locations, starting March 2025."

Document background

The Pilot Employment Agreement serves as the foundational document defining the professional relationship between aviation operators and their pilot employees in the United States. This agreement is essential for establishing clear expectations, responsibilities, and terms of employment while ensuring compliance with Federal Aviation Administration regulations, Department of Transportation requirements, and applicable labor laws. The document typically includes detailed provisions for compensation, scheduling, training requirements, safety protocols, and regulatory compliance. It's particularly important in the aviation industry due to the highly regulated nature of pilot employment and the need to maintain strict safety standards.

Suggested Sections

1. Parties: Identifies the employer (airline/operator) and the pilot employee

2. Background: States the purpose of the agreement and basic context

3. Definitions: Defines key terms used throughout the agreement

4. Position and Duties: Outlines the pilot's role, responsibilities, and reporting structure

5. Compensation and Benefits: Details salary, bonuses, per diems, and benefit packages

6. Work Schedule and Duty Time: Specifies flight time limitations, rest periods, and scheduling requirements

7. Training and Certification: Requirements for maintaining licenses, ratings, and medical certificates

8. Safety and Compliance: Safety protocols and regulatory compliance requirements

9. Term and Termination: Duration of agreement and conditions for termination

10. Governing Law: Specifies applicable laws and jurisdiction

Optional Sections

1. Relocation Assistance: Terms for relocation support when pilot needs to relocate for the position

2. Union Provisions: Union-related terms and conditions applicable for unionized pilots

3. International Operations: Special provisions for international flights for airlines operating international routes

4. Equipment Type Specifics: Specific terms related to aircraft type when pilot is restricted to specific aircraft types

5. Non-Compete Clause: Restrictions on future employment for protecting company interests in competitive markets

Suggested Schedules

1. Schedule A - Compensation Structure: Detailed breakdown of pay scales and benefits

2. Schedule B - Training Requirements: Specific training programs and recurrency requirements

3. Schedule C - Operating Bases: List of approved operating bases and conditions

4. Appendix 1 - Drug and Alcohol Policy: Detailed substance testing and compliance requirements

5. Appendix 2 - Standard Operating Procedures: Company-specific operational procedures

6. Appendix 3 - Benefits Package Details: Comprehensive explanation of benefits offered

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Agreement

Confidential Information

Effective Date

Term

Clauses

Relevant Industries

Commercial Aviation
Private Aviation
Cargo Aviation
Emergency Services

Relevant Teams

Flight Operations
Human Resources
Safety and Compliance
Training
Legal

Relevant Roles

Captain
First Officer
Flight Instructor
Check Airman
Relief Pilot

Industries

FAR Part 61: Federal Aviation Regulations governing pilot certification requirements, including licensing, ratings, and currency requirements

FAR Part 91: General operating and flight rules that establish basic regulations for aircraft operations

FAR Part 117: Flight and duty time limitations and rest requirements for flight crew members

FAR Part 121/135: Operating requirements for commercial air carriers and on-demand operations

Fair Labor Standards Act: Federal law establishing minimum wage, overtime pay, recordkeeping, and labor standards

Family and Medical Leave Act: Federal law providing eligible employees with job-protected leave for qualified medical and family reasons

Americans with Disabilities Act: Civil rights law prohibiting discrimination against individuals with disabilities in all areas of public life

Age Discrimination in Employment Act: Federal law protecting workers 40 and older from employment discrimination based on age

Title VII of the Civil Rights Act: Federal law prohibiting employment discrimination based on race, color, religion, sex, and national origin

Railway Labor Act: Federal law governing labor relations in the aviation and railroad industries

ALPA Guidelines: Air Line Pilots Association standards and recommendations for pilot employment conditions

Aviation and Transportation Security Act: Law establishing transportation security requirements including pilot background checks

Pilot Records Improvement Act: Legislation requiring air carriers to obtain and evaluate pilot records before hiring

ERISA: Employee Retirement Income Security Act governing employee benefit plan administration and rights

State Employment Laws: Various state-specific regulations affecting employment terms and conditions

Workers' Compensation Laws: State-specific laws governing compensation for work-related injuries and illnesses

OSHA Regulations: Occupational Safety and Health Administration standards for workplace safety and health

DOT Drug and Alcohol Testing: Department of Transportation requirements for drug and alcohol testing programs

Medical Certification Requirements: FAA medical standards and certification requirements for pilots

Collective Bargaining Agreements: Labor agreements between pilots' unions and employers establishing terms of employment

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Pilot Employment Agreement Template for United States

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