The Work Extension Letter is a crucial document in Swiss employment practice, used when an organization needs to formally extend an employee's existing employment contract. This document is particularly relevant for fixed-term contracts requiring extension, project-based roles that need continuation, or temporary positions becoming prolonged. It must comply with Swiss employment law, specifically the Swiss Code of Obligations (OR) and relevant labor regulations. The letter typically includes the extension period, confirmation of existing terms, and any modifications to employment conditions. It serves as a legally binding addendum to the original employment contract and requires proper execution by both parties. This document is essential for maintaining clear employment records, ensuring legal compliance, and protecting both employer and employee interests in Switzerland.
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1. Address and Date: Formal letter heading with employee's address and current date
2. Subject Line: Clear indication that this is a Work Extension Letter
3. Opening Reference: Reference to current employment contract and its original date
4. Extension Period: Specific details of the extension period, including start and end dates
5. Confirmation of Existing Terms: Statement confirming that all other terms and conditions remain unchanged
6. Acknowledgment Request: Request for the employee to acknowledge and return a signed copy
7. Signature Block: Space for signatures of both employer and employee representatives
1. Modified Terms: Only included if any existing employment terms are being modified along with the extension
2. Performance Review Reference: Include if the extension is based on or connected to a recent performance review
3. Project Completion Reference: Include if the extension is related to specific project completion requirements
4. Regulatory Compliance Statement: Include if the extension needs to address specific regulatory requirements or work permit considerations
5. Benefits Adjustment: Include if there are any changes to benefits during the extension period
1. Schedule of Revised Compensation: Detailed breakdown of any salary adjustments or modified compensation terms
2. Updated Job Description: If the role responsibilities have changed during the extension period
3. Project Timeline: If the extension is project-based, including key milestones and deliverables
4. Work Permit Documentation: For foreign employees, copies of relevant work permit extensions or applications
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Technology
Healthcare
Professional Services
Education
Retail
Construction
Hospitality
Pharmaceutical
Telecommunications
Insurance
Real Estate
Non-Profit
Energy
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Employee Relations
Talent Management
Personnel Administration
Recruitment
Workforce Management
Relevant Roles
HR Manager
Legal Counsel
HR Director
Hiring Manager
Department Director
Project Manager
Contract Administrator
HR Business Partner
Recruitment Specialist
Compliance Officer
Administrative Manager
Operations Manager
Employee Relations Manager
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