The Separation Letter is a crucial document used in Danish employment relationships to formally document the termination of employment. This document type is essential for ensuring compliance with Danish employment law, particularly the Danish Salaried Employees Act (Funktion脙茠脗娄rloven) and related employment regulations. The Separation Letter serves multiple purposes: it confirms the termination decision, specifies the notice period and last working day, outlines financial settlements including salary and holiday pay, addresses company property return, and documents any post-employment obligations. It's typically issued when employment is terminated either by the employer or through mutual agreement, and it helps protect both parties by clearly documenting the separation terms and ensuring all legal requirements are met.
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Key Requirements PROMPT example:
Separation Letter
I need a Separation Letter for a senior manager leaving by mutual agreement on March 15, 2025, including provisions for a 6-month notice period, retention of company healthcare benefits, and accelerated vesting of share options.
1. Employee and Company Information: Full names and addresses of both the employee and the company
2. Date and Notice of Termination: Clear statement of the termination date and notice period in accordance with Danish law
3. Reason for Separation: Brief statement of the reason for termination (if applicable and appropriate to include)
4. Final Working Day: Specification of the last working day and any garden leave arrangements
5. Financial Terms: Details of final salary, severance pay, and other statutory payments
6. Holiday Pay Settlement: Calculation and payment of outstanding holiday pay according to the Danish Holiday Act
7. Company Property: Instructions regarding the return of company property and timeline
8. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment
9. Reference Provision: Information about employment references and future employment verification
1. Garden Leave Arrangements: Used when the employee will be placed on garden leave during the notice period
2. Bonus/Commission Settlements: Include when there are outstanding bonus or commission payments to be addressed
3. Share Options/Programs: Required when the employee participates in share schemes or option programs
4. Non-Compete/Non-Solicitation: Include if there are post-employment restrictions to be referenced
5. Outplacement Support: When the company is offering career transition services
6. Healthcare Benefits Extension: If applicable for employees with special healthcare arrangements
7. Release Agreement: When mutual release of claims is being offered in exchange for additional benefits
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, holiday pay, and other entitlements
2. Benefits Summary: List of benefits and their treatment post-termination
3. Company Property Checklist: Itemized list of company property to be returned
4. Share Options Statement: Details of any share options and their treatment upon termination
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