Functional Risk Assessment Template

Functional Risk Assessment for the United Kingdom

Functional Risk Assessment Template for England and Wales

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I need a Functional Risk Assessment Template for our new chemical processing facility opening in March 2025, with particular emphasis on COSHH regulations and emergency evacuation procedures for a 24-hour operation with 150 staff members.

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What is a Functional Risk Assessment?

The Functional Risk Assessment Template has been developed to meet the requirements of English and Welsh health and safety legislation, particularly the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999. This document type is essential for organizations needing to demonstrate compliance with their duty of care obligations and provides a systematic approach to identifying and controlling workplace risks. The template includes sections for hazard identification, risk evaluation, control measures, and action planning, enabling organizations to maintain consistent risk assessment practices across different operational areas.

What sections should be included in a Functional Risk Assessment?

1. Assessment Information: Key details including date of assessment, name of assessor, location, and scope of assessment

2. Hazard Identification: Comprehensive list and description of all potential hazards identified in the assessment area or activity

3. Risk Evaluation Matrix: Systematic evaluation of risks including likelihood and severity ratings for each identified hazard

4. Control Measures: Detailed description of existing and proposed control measures to mitigate identified risks

5. Action Plan: Specific actions required, including timelines and responsible persons for implementing additional control measures

6. Review Schedule: Specified intervals for review and circumstances that would trigger reassessment

7. Sign-off and Approval: Authorization section including signatures of assessor, reviewer, and relevant stakeholders

What sections are optional to include in a Functional Risk Assessment?

1. Specific Activity Description: Detailed breakdown of particular tasks being assessed, used when evaluating specific work activities

2. Equipment List: Inventory and assessment of machinery/tools involved, required when assessing equipment-related risks

3. Chemical Assessment: COSHH-specific evaluation section, required when handling hazardous substances

4. Environmental Factors: Assessment of weather, terrain, and environmental conditions, included for outdoor activities

5. Training Requirements: Specific competencies and qualifications needed, included when specialized skills are required

6. Emergency Procedures: Detailed emergency response protocols, included for high-risk activities

What schedules should be included in a Functional Risk Assessment?

1. Risk Matrix Scoring Guide: Reference guide explaining the risk scoring methodology and interpretation

2. Hazard Pictograms and Symbols: Visual reference guide for standard safety symbols and warning signs

3. Safety Data Sheets: Relevant COSHH and material safety information sheets

4. Training Records Template: Standard format for recording relevant staff training and competencies

5. Incident Report Form: Template for recording any incidents or near-misses related to assessed risks

6. Control Measure Checklist: Detailed checklist for verifying implementation of control measures

7. Equipment Inspection Records: Templates for equipment maintenance and inspection logs

8. Emergency Contact Information: List of relevant emergency contacts and response procedures

9. Reference Photos/Diagrams: Visual documentation of assessment area, equipment, or procedures

10. Previous Assessment History: Record of previous risk assessments and changes implemented

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing
Construction
Healthcare
Education
Retail

Relevant Teams

Health and Safety
Operations
Facilities Management
Quality Assurance
Compliance
Risk Management
Production
Maintenance
Human Resources
Environmental Health

Relevant Roles

Health and Safety Manager
Operations Director
Facility Manager
Risk Assessment Specialist
Compliance Officer
Department Supervisor
Project Manager
Site Manager
Quality Assurance Manager
Environmental Health Officer

Industries

Health and Safety at Work etc. Act 1974: Primary legislation providing the overarching framework for workplace health and safety in the UK. Sets out general duties employers have towards employees and members of the public.

Management of Health and Safety at Work Regulations 1999: Key regulations detailing specific requirements for risk assessments, competent persons appointment, and principles of prevention in workplace safety management.

Regulatory Reform (Fire Safety) Order 2005: Legislation specifically focused on fire safety requirements and fire risk assessments in workplace environments.

Workplace (Health, Safety and Welfare) Regulations 1992: Regulations covering basic workplace conditions including ventilation, temperature, lighting, cleanliness, room dimensions, and facilities.

Control of Substances Hazardous to Health Regulations 2002: Known as COSHH, these regulations control exposure to hazardous substances in the workplace through specific risk assessment requirements.

Manual Handling Operations Regulations 1992: Regulations covering the movement of objects by human force, requiring specific risk assessments for manual handling activities.

Display Screen Equipment Regulations 1992: Regulations specifically addressing health and safety requirements for work with display screen equipment and computers.

Personal Protective Equipment at Work Regulations 1992: Legislation governing the provision and use of personal protective equipment (PPE) in the workplace.

Data Protection Act 2018 and UK GDPR: Legislation protecting personal data processing and storage, relevant when risk assessments involve personal information.

Equality Act 2010: Legislation ensuring consideration of different groups' needs in risk assessments and preventing discrimination.

RIDDOR 2013: Reporting of Injuries, Diseases and Dangerous Occurrences Regulations, requiring specific incidents to be reported and recorded.

HSE Guidelines and Approved Codes of Practice: Official guidance and codes of practice from the Health and Safety Executive providing practical advice on compliance with health and safety law.

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Generate a Bespoke Document

What is a Functional Risk Assessment?

What sections should be included in a Functional Risk Assessment?

What sections are optional to include in a Functional Risk Assessment?

What schedules should be included in a Functional Risk Assessment?

Authors

Alex Denne

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