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An Authority Letter For Police Clearance Certificate is a crucial document in Hong Kong's administrative and legal framework, designed to facilitate background check processes while protecting individual privacy rights. This document is required when individuals need to prove their criminal record status for various purposes such as visa applications, employment verification, professional licensing, or regulatory compliance. The letter must comply with Hong Kong's Personal Data (Privacy) Ordinance and Police Force Ordinance requirements, ensuring proper authorization for access to sensitive personal information. The document serves as a formal request and authorization for the Hong Kong Police Force to conduct necessary background checks and issue an official certificate, which may be required by employers, immigration authorities, or other organizations needing verification of an individual's criminal history in Hong Kong.

1. Letter Header: Date, recipient details (Hong Kong Police Force), and reference number if applicable

2. Subject Line: Clear indication that this is an Authority Letter for Police Clearance Certificate

3. Authorizer Details: Full name, HKID/passport number, date of birth, and current address of the person giving authorization

4. Authorization Statement: Clear statement authorizing the Hong Kong Police Force to conduct background check and issue certificate

5. Purpose Declaration: Specific purpose for which the certificate is required (e.g., employment, visa application)

6. Period of Stay: Declaration of period(s) of stay in Hong Kong

7. Contact Information: Current contact details for correspondence

8. Signature Block: Space for signature, name, and date