The Authority Letter To Submit Documents is a crucial business instrument in Hong Kong's document-heavy administrative environment. It is commonly required when an individual or organization needs to delegate the authority to submit documents to government departments, financial institutions, or other organizations. This document type emerged from the practical need to facilitate business operations while maintaining proper authorization controls and audit trails. The letter must comply with Hong Kong's Powers of Attorney Ordinance (Cap. 31) and related regulations when applicable. It typically specifies the scope of authority, duration, and any limitations on the authorized party's powers. This document is particularly important in situations where the principal cannot personally submit documents due to time constraints, geographical limitations, or organizational efficiency requirements.
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1. Date: Current date of the authority letter
2. Recipient Details: Name and address of the organization/authority to whom the letter is addressed
3. Subject Line: Clear indication that this is an Authority Letter to Submit Documents
4. Authorizer Information: Full name, address, and identification details of the person/entity giving the authority
5. Authorized Person Information: Full name, address, and identification details of the person being authorized
6. Purpose of Authorization: Clear statement of the purpose for which the authorization is being granted
7. Scope of Authority: Specific details about what documents can be submitted and what actions can be taken
8. Duration of Authority: Validity period of the authorization
9. Signature Block: Space for authorizer's signature, name, and date
1. Special Instructions: Any specific instructions or limitations for document submission, used when there are particular requirements or restrictions
2. Witness Details: Information and signature of witness, used when additional verification is required
3. Company Details: Company information and registration numbers, used when the authorization is given on behalf of a company
4. Revocation Clause: Terms for revoking the authority, used when specific revocation conditions need to be stated
5. Emergency Contact: Alternative contact information, used when urgent communication might be needed
1. Schedule A - List of Authorized Documents: Detailed list of specific documents that are authorized to be submitted
2. Schedule B - Submission Requirements: Specific requirements or procedures for different types of document submissions
3. Appendix 1 - Identity Documents: Copies of identification documents of the authorizer and authorized person
4. Appendix 2 - Supporting Documents: Any additional supporting documents required to validate the authorization
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Legal Services
Real Estate
Banking
Insurance
Manufacturing
Import/Export
Healthcare
Education
Construction
Retail
Professional Services
Technology
Transportation and Logistics
Relevant Teams
Legal
Corporate Secretarial
Administration
Compliance
Operations
Human Resources
Corporate Services
Document Control
Risk Management
Regulatory Affairs
Relevant Roles
Legal Counsel
Company Secretary
Administrative Officer
Compliance Officer
Operations Manager
HR Manager
Corporate Services Manager
Document Controller
Legal Administrator
Business Development Manager
Project Manager
Office Manager
Executive Assistant
Regulatory Affairs Manager
Risk Management Officer
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