The New Hire Request Form is a critical internal control document used in Hong Kong organizations to initiate and authorize the recruitment process. This document is typically required whenever a department needs to hire new staff, whether for replacement positions or newly created roles. It ensures that all hiring decisions are properly documented, budgeted, and approved in accordance with Hong Kong employment regulations and company policies. The form captures essential information including position details, compensation structure, business justification, and required approvals, while adhering to Hong Kong's Personal Data (Privacy) Ordinance and other relevant employment legislation. It serves as the first step in the recruitment process and forms part of the audit trail for hiring decisions.
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1. Position Details: Essential information about the role including job title, department, reporting line, and employment type (permanent/contract/temporary)
2. Compensation Details: Proposed salary range, benefits package, MPF arrangements, and any additional allowances
3. Business Justification: Explanation for the hiring need, including whether it's a replacement or new position, and impact on department budget
4. Job Requirements: Required qualifications, experience, skills, and competencies for the position
5. Hiring Timeline: Expected start date, recruitment urgency, and any critical deadlines
6. Budget Information: Confirmation of budgetary approval and cost center details
7. Approver Information: Details and signature fields for all required approval authorities
1. Work Visa Requirements: Section for positions potentially requiring employment visas or foreign talent, including sponsorship details
2. Technical Requirements: For technical positions, detailed specification of technical skills and certifications required
3. Travel Requirements: For positions involving travel, specification of expected travel frequency and locations
4. Special Equipment/Resources: Details of any special equipment, software, or resources needed for the position
5. Relocation Package: For positions offering relocation assistance, details of the relocation benefits and terms
1. Job Description Template: Standardized template detailing role responsibilities, requirements, and expectations
2. Salary Band Information: Reference document showing applicable salary bands and benefits structure
3. Required Qualifications Checklist: Checklist of mandatory and preferred qualifications for the position
4. Department Organization Chart: Current organization chart showing where the position fits in the structure
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