The Professional Indemnity Proposal Form is a crucial document used in Hong Kong's insurance market when professional service providers seek professional indemnity insurance coverage. This form serves as the foundation for the insurance contract, gathering essential information about the professional practice's activities, risk profile, and insurance requirements. It is designed to comply with Hong Kong's Insurance Ordinance and related regulations, ensuring proper disclosure of material facts as required by local law. The document is typically used at the inception or renewal of professional indemnity insurance and must be completed by professional service providers seeking protection against claims arising from their professional services. The form includes detailed sections covering business operations, staff qualifications, risk management procedures, and claims history, allowing insurers to accurately assess the risk and determine appropriate coverage terms.
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1. Proposer Details: Basic information about the business entity including legal name, address, registration details, and contact information
2. Business Description: Detailed description of professional activities, business structure, and operational history
3. Professional Services: Specific details of all professional services provided, including percentage breakdown of activities
4. Financial Information: Revenue details, fee income, geographical split of business, and financial projections
5. Staff Details: Information about principals, partners, employees, qualifications, and experience
6. Risk Management: Details of quality control procedures, risk management practices, and internal controls
7. Claims History: Disclosure of past claims, circumstances that may give rise to claims, and disciplinary actions
8. Current Insurance: Details of existing or previous professional indemnity insurance coverage
9. Coverage Requirements: Desired limit of indemnity, deductible, and territorial limits
10. Declaration: Signed statement confirming accuracy of information and understanding of duty of disclosure
1. Specific Professional Questions: Additional questions specific to certain professions (e.g., architects, accountants, lawyers)
2. Project Details: For firms handling large projects, detailed information about significant past and current projects
3. Overseas Operations: Additional questions for firms with international operations or clients
4. Cyber Security: Questions about IT security and data protection measures, relevant for firms handling sensitive data
5. Subsidiary Coverage: Details of any subsidiaries or affiliated companies requiring coverage
6. Previous Business Activities: For firms requiring retroactive coverage or with complex corporate histories
7. Additional Coverage Options: Questions related to optional extensions like fraud coverage, loss of documents, etc.
1. Schedule of Partners/Principals: Detailed list of all partners/principals including qualifications and experience
2. Schedule of Activities: Detailed breakdown of professional activities and associated revenue
3. Claims Experience Appendix: Detailed information about past claims or circumstances
4. Risk Management Procedures: Detailed documentation of risk management protocols and procedures
5. Qualification Certificates: Copies of relevant professional qualifications and certifications
6. Fee Income Breakdown: Detailed analysis of fee income by service type and client category
Authors
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Accounting and Audit
Architecture and Design
Engineering
Management Consulting
Financial Advisory
IT Services and Consulting
Healthcare Services
Real Estate Services
Insurance Broking
Education and Training
Marketing and Advertising
Environmental Consulting
Human Resources Consulting
Project Management
Quantity Surveying
Relevant Teams
Legal
Risk Management
Compliance
Finance
Operations
Professional Services
Insurance
Executive Management
Administrative
Company Secretarial
Quality Assurance
Client Services
Relevant Roles
Managing Partner
Chief Executive Officer
Risk Manager
Compliance Officer
Professional Practice Manager
Insurance Manager
Chief Financial Officer
Operations Director
Managing Director
Senior Partner
Company Secretary
General Counsel
Professional Services Director
Practice Manager
Chief Risk Officer
Insurance Coordinator
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