The Under 18 Consent Form is a crucial legal document used in Hong Kong when organizations need to obtain formal permission from parents or legal guardians for minors to participate in activities or receive services. This document is essential for compliance with Hong Kong's legal framework, including the Age of Majority Ordinance and the Guardianship of Minors Ordinance. It should be used whenever an organization plans activities involving participants under 18 years of age, whether for educational, recreational, or other purposes. The form typically includes comprehensive information about the activity, medical considerations, emergency contacts, and risk acknowledgments. It may also incorporate additional elements such as media usage rights and transportation authorization when relevant. Organizations should ensure this consent form is properly executed before allowing minors to participate in any structured activities or programs.
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1. Parties: Identification of the minor, parent(s)/legal guardian(s), and the organization obtaining consent
2. Background: Brief explanation of why the consent is needed and its purpose
3. Definitions: Clear definitions of key terms used in the form
4. Details of Activity/Purpose: Specific description of what the minor will be participating in or what the consent covers
5. Parent/Guardian Declaration: Statement confirming parental/guardian authority and consent
6. Risk Acknowledgment: Description of potential risks and acknowledgment of understanding
7. Medical Information: Essential medical information about the minor relevant to the activity
8. Emergency Contact Information: Contact details for emergencies
9. Signature Block: Spaces for signatures of parent/guardian, minor (if applicable), and witness
1. Photography and Media Consent: Optional section for consent to use photographs or recordings of the minor
2. Transportation Authorization: Required when transportation of the minor is involved
3. Data Privacy Statement: Detailed section about personal data collection and use when significant personal information is being collected
4. Medical Treatment Authorization: Authorization for emergency medical treatment if needed during activities
5. Indemnification: Optional waiver and indemnification provisions where legally permitted
6. Duration of Consent: Specific timeframe for which the consent is valid, if not a one-time event
1. Schedule 1 - Activity Details: Detailed description of activities, dates, locations, and requirements
2. Schedule 2 - Medical Information Form: Detailed medical information form including allergies, medications, and conditions
3. Schedule 3 - Code of Conduct: Rules and expectations for the minor's participation
4. Appendix A - Emergency Procedures: Outline of emergency procedures and protocols
5. Appendix B - Privacy Policy: Detailed privacy policy regarding handling of personal information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Sports and Recreation
Healthcare
Entertainment
Tourism
Youth Services
Performing Arts
Religious Organizations
Child Care Services
Adventure Sports
Cultural Organizations
Medical Services
Community Services
Relevant Teams
Legal
Risk Management
Operations
Compliance
Student Services
Youth Programs
Event Management
Administrative Services
Safety and Security
Program Management
Relevant Roles
Legal Counsel
Risk Manager
Program Coordinator
School Principal
Youth Activities Director
Operations Manager
Compliance Officer
Event Manager
Sports Coach
Education Administrator
Camp Director
Healthcare Administrator
Volunteer Coordinator
Student Services Manager
Safety Officer
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