The Addendum Letter to Contract is a crucial document in Indonesian business practice used when parties need to modify an existing contractual arrangement without creating an entirely new contract. It is commonly employed when circumstances require changes to specific terms such as contract duration, pricing, scope of work, or delivery terms, while keeping the main contract structure intact. Under Indonesian law, particularly the Civil Code (KUHPer), such modifications must be clearly documented and agreed upon by all parties. The document must be drafted in Indonesian language as per Law No. 24 of 2009, though bilingual versions are common in international business contexts. It's essential for maintaining clear business relationships and ensuring legal compliance while adapting to changing business needs.
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1. Letter Header: Contains the letter reference number, date, and formal address to the recipient party
2. Original Contract Reference: Clear identification of the original contract being amended, including its title, reference number, signing date, and parties involved
3. Purpose Statement: Brief statement explaining the reason for the addendum
4. Amendment Details: Specific changes being made to the original contract, clearly stating the original clause and new modified version
5. Effective Date: When the amendments will take effect
6. Confirmation Statement: Statement that all other terms and conditions of the original contract remain unchanged
7. Closing and Signatures: Formal closing, signature blocks for all parties, and company stamps if required
1. Recitals: Background information explaining the context and reasons for the amendments, used when complex circumstances need explanation
2. Definitions: Required only if new terms are being introduced in the addendum
3. Governing Law Restatement: Include only if there's a need to emphasize or modify the governing law provision
4. Language Compliance Statement: Statement about dual language versions if the addendum is bilingual, as per Law No. 24 of 2009
5. Corporate Approvals: Include when the addendum requires specific corporate or regulatory approvals
1. Schedule of Amendments: Detailed table or list of all modifications when changes are numerous or complex
2. Updated Price Lists or Commercial Terms: If the addendum involves changes to pricing or commercial terms
3. Corporate Authorizations: Copies of relevant board resolutions or powers of attorney authorizing the amendment
4. Supporting Documents: Any additional documents referenced in the addendum or necessary to understand the changes
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