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Study Abroad Agreement Template for Indonesia

A comprehensive legal agreement governed by Indonesian law that establishes and regulates a study abroad program between educational institutions. The document outlines the terms and conditions for student exchange, academic requirements, financial arrangements, and institutional responsibilities while ensuring compliance with Indonesian educational and immigration regulations. It addresses crucial aspects such as program structure, student support services, visa requirements, and risk management, providing a framework for international academic cooperation and student mobility.

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What is a Study Abroad Agreement?

The Study Abroad Agreement is essential for educational institutions seeking to establish formal international student exchange programs in Indonesia. This document is typically used when universities or colleges wish to create structured study abroad opportunities that comply with Indonesian educational and immigration laws. It encompasses key provisions regarding academic programs, student welfare, financial arrangements, and institutional responsibilities. The agreement ensures proper governance of international educational partnerships while adhering to requirements set by Indonesian authorities, including the Ministry of Education and Culture and the Ministry of Research, Technology and Higher Education. Regular updates may be needed to reflect changes in educational policies, immigration requirements, or institutional needs.

What sections should be included in a Study Abroad Agreement?

1. Parties: Details of the home institution and host institution entering into the agreement

2. Background: Context of the agreement and the institutions' desire to establish a study abroad relationship

3. Definitions: Key terms used throughout the agreement including 'Home Institution', 'Host Institution', 'Exchange Period', 'Study Program', etc.

4. Purpose and Scope: Objectives of the study abroad program and the scope of cooperation between institutions

5. Program Structure: Details of the study abroad program, including duration, academic terms, and number of students

6. Academic Requirements: Admission criteria, language proficiency requirements, and academic standards

7. Student Rights and Obligations: Rights and responsibilities of participating students, including compliance with local laws and institutional policies

8. Institutional Responsibilities: Obligations of both home and host institutions regarding student support, program administration, and quality assurance

9. Financial Arrangements: Details of tuition fees, payment procedures, and financial responsibilities of each party

10. Student Support Services: Support services provided to exchange students, including orientation, accommodation, and academic assistance

11. Term and Termination: Duration of the agreement, renewal provisions, and termination conditions

12. Governing Law and Jurisdiction: Specification of Indonesian law as governing law and jurisdiction for dispute resolution

What sections are optional to include in a Study Abroad Agreement?

1. Research Collaboration: Terms for joint research activities between institutions, used when research components are part of the program

2. Faculty Exchange: Provisions for faculty exchange or visiting scholars, included when faculty mobility is part of the agreement

3. Intellectual Property Rights: Guidelines for handling intellectual property created during the program, needed when research or creative work is involved

4. Force Majeure: Provisions for unexpected circumstances preventing program execution, particularly relevant post-COVID

5. Cultural Programs: Details of cultural exchange activities, included when specific cultural components are part of the program

6. Health and Safety Protocols: Specific health and safety requirements, particularly relevant during global health concerns

7. Virtual Learning Provisions: Terms for online or hybrid learning arrangements, included when distance learning is part of the program

What schedules should be included in a Study Abroad Agreement?

1. Schedule A - Program Details: Detailed description of study programs, courses, and academic calendar

2. Schedule B - Financial Schedule: Comprehensive breakdown of fees, costs, and payment schedules

3. Schedule C - Administrative Procedures: Step-by-step procedures for student application, admission, and enrollment

4. Schedule D - Support Services: Details of available student support services, including accommodation options

5. Schedule E - Emergency Protocols: Emergency contact information and procedures for various scenarios

6. Appendix 1 - Required Documents: List of required documentation for student participation

7. Appendix 2 - Insurance Requirements: Specific insurance coverage requirements and approved providers

8. Appendix 3 - Visa Information: Visa application procedures and requirements for international students

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Indonesia

Document Type

Student Agreement

Sector

Education

Cost

Free to use

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