The Employee Departure Letter serves as a crucial document in Irish employment relationships, providing formal written confirmation of employment termination, whether through resignation or termination by the employer. This document, essential under Irish employment law, ensures clear communication of key information including final working day, payment arrangements, and post-employment obligations. The letter should be prepared in compliance with various Irish employment legislation, including the Unfair Dismissals Acts and Minimum Notice and Terms of Employment Acts. It serves multiple purposes: documenting the termination process, confirming final entitlements, reminding of ongoing obligations, and protecting both employer and employee interests. The Employee Departure Letter forms part of the employee's personnel file and may be important for future reference or in case of any employment-related disputes.
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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Acknowledgment of Departure: Confirmation of the termination or acceptance of resignation, including the effective date
3. Final Working Day: Clear statement of the last working day and any arrangements for handover of duties
4. Final Payment Details: Breakdown of final salary, unused annual leave, and any other payments due
5. Company Property: List of company property to be returned and deadline for return
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
7. Reference Policy: Information about the company's policy on providing references
8. Contact Details: Details for future correspondence and P45 delivery
1. Garden Leave: Include if the employee is being placed on garden leave during notice period
2. Post-Employment Restrictions: Reference to existing restrictive covenants if applicable to the employee
3. Benefits Continuation: Details of any benefits that continue post-employment or their termination
4. Outstanding Bonus/Commission: Include if there are any pending bonus or commission payments
5. Exit Interview: Include if an exit interview is to be scheduled
6. Share Options/Awards: Include if employee has share options or awards that need addressing
7. Ongoing Legal Proceedings: Include if employee is involved in any ongoing matters requiring cooperation
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, holiday pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary: Summary of benefit terminations and any continued coverage
4. Key Handover Document: List of key responsibilities, passwords, and projects requiring handover
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Financial Services
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Telecommunications
Media
Transportation
Energy
Agriculture
Non-Profit
Relevant Teams
Human Resources
Legal
Payroll
Compliance
Employee Relations
Personnel
Operations
Finance
Administration
Relevant Roles
Human Resources Director
HR Manager
HR Business Partner
Legal Counsel
Employment Lawyer
HR Administrator
Payroll Manager
Operations Manager
Department Manager
Line Manager
Chief Human Resources Officer
Personnel Officer
HR Coordinator
Compliance Officer
Employee Relations Manager
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