The Performance Appraisal Letter is a crucial document in Malaysian employment practice that formalizes the outcome of an employee's performance review. This document is typically issued following a formal performance evaluation process and serves multiple purposes: documenting performance assessments, setting expectations, and supporting personnel decisions. Used across all organizational levels, it must comply with Malaysian employment legislation, including the Employment Act 1955 and the Industrial Relations Act 1967. The letter should be issued at regular intervals (usually annually or bi-annually) or at specific milestones such as probation completion. It contains detailed performance feedback, ratings against established criteria, and future performance expectations. This document often forms part of an employee's permanent record and may be referenced for career development, compensation decisions, or legal compliance purposes.
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1. Letter Header: Company letterhead, date, reference number, and confidentiality notice
2. Recipient Details: Employee's full name, position, department, and employee ID
3. Subject Line: Clear indication that this is a performance appraisal letter with the relevant review period
4. Opening Statement: Brief introduction stating the purpose of the letter and the evaluation period covered
5. Performance Summary: Overall performance rating and brief summary of key achievements
6. Key Performance Indicators: Detailed evaluation of performance against set KPIs and objectives
7. Competency Assessment: Evaluation of core competencies and behavioral attributes
8. Development Areas: Identified areas for improvement and development
9. Future Objectives: New goals and expectations for the upcoming period
10. Closing Statement: Acknowledgment of contribution and encouragement for continued performance
11. Signature Block: Manager's name, signature, designation, and date
1. Salary Review Outcome: Include when the appraisal is linked to compensation changes
2. Promotion Announcement: Include when the appraisal results in a promotion
3. Performance Improvement Plan Reference: Include when specific performance issues need to be addressed
4. Probation Completion: Include when the appraisal is related to probation period completion
5. Training Recommendations: Include when specific training or development programs are being recommended
6. Special Recognition: Include when acknowledging exceptional achievements or contributions
1. Performance Metrics Sheet: Detailed breakdown of performance scores across all evaluation criteria
2. KPI Achievement Report: Detailed report showing actual performance against set KPIs with supporting data
3. Competency Assessment Form: Completed evaluation form showing ratings for each competency
4. Development Plan: Detailed plan outlining proposed development activities and timeline
5. Employee Self-Assessment: Copy of the employee's self-evaluation form
6. Performance Review Meeting Minutes: Summary of discussion points from the performance review meeting
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Manufacturing
Technology & IT
Healthcare
Education
Retail
Professional Services
Government & Public Sector
Telecommunications
Construction
Energy & Utilities
Hospitality & Tourism
Logistics & Transportation
Media & Entertainment
Non-Profit Organizations
Relevant Teams
Human Resources
Performance Management
Legal
Corporate Secretariat
Management
Operations
Finance
Information Technology
Marketing
Sales
Customer Service
Research & Development
Production
Quality Assurance
Administrative Services
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
HR Director
HR Manager
Performance Management Specialist
Team Leader
Supervisor
Senior Executive
Executive
Associate
Administrator
Coordinator
Specialist
Analyst
Officer
Assistant Manager
Project Manager
Technical Lead
Operations Manager
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